• Facilities MAC Planner

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

    The Facilities MAC (Moves, Adds, and Changes) Planner will manage and coordinate all moves, adds and changes (MAC’s) in office and lab furnishings, along with project management support for major MAC related renovations.


    The Facilities MAC Planner is individually responsible for developing and managing scope, schedule and budget of moves/adds/changes (MAC Coordination) for furniture changes and additions to accommodate relocating staff or onboarding of new staff. Additionally, managing adjustments and/or reconfigurations for work areas including replacing carpet, re-painting, electrical, data and minor room alterations.


    A successful candidate has an ability to communicate clearly with all parties involved in a project, including key stakeholders, internal and external customers, team members and vendor partners and lead a project team around a common set of goals. This role requires the ability to demonstrate exceptional customer service, teamwork and attention to detail in order to insure satisfaction with end users.


    The Facilities MAC Planner responsibilities can be broken into three major areas:


    MAC Responsibilities

    • Moving, adjusting or reconfiguring work areas including replacing carpet, re-painting, electrical, data and minor room alterations.
    • Meet with stakeholders to determine scope of project and complete sketches to communicate scope of work for furniture changes and additions to accommodate moving staff or onboarding new staff. Complete space planning to meet codes and space allocations standards.
    • Independently manage an average of 5-10 larger projects simultaneously from inception to close out while overseeing multiple daily requests
    • Oversee daily workload of installation team
    • Establish and manage budget for moves/adds/changes annually and on a project by project basis. Develop and coordinate budget estimates and manage the work within established budget
    • Provide professional and timely responses to project status and goals, inquiries, work requests and concerns
    • Plan and manage all move-in requests or adjustments to work areas based on established space requirements

    Furniture Management

    • Coordinate inventory of existing furniture available to be moved and incorporated into project.
    • Oversee and manage surplus furniture inventory for all buildings keeping warehouses organized and kept orderly for future needs.
    • Manage furniture standards for each building
    • Coordinate selection and specification for furnishings
    • Request quotes from vendors and approve requisitions for furniture procurement and installation
    • Coordinate with vendors, service providers, furniture installation crews and movers to carry out the work.

    MAC-Related Renovations

    • Complete planning and project management duties on minor and major MAC related renovations or portions of new construction projects as assigned. Most projects range from $20-30k, with occasional projects ranging from $60k-600k.
      • Develop budget estimates for the proposed work. Manage the work within the established budget and prepare associated budget reports.
      • Work with and coordinate with the various center departments associated with the project.
      • Assist with the management of the consultant and contractors work efforts to ensure the timely and cost-effective completion of the work and transfer to building operations personnel.
    • Perform other duties as required.


    • BA/BS degree
    • At least seven years of experience in planning and administering new construction and renovation projects.
    • Experience working with contract furniture and space planning is required.
    • Demonstrated experience in a research setting is preferred
    • Experience with AutoCAD and/or Bluebeam is preferred
    • Excellent communication skills
    • Experience may be substituted for formal education on a year for year basis if supplemented by relevant training in these areas.
    • Physical ability to do the required work, which includes traveling efficiently and effectively to and from all Fred Hutch buildings on campus approximately 50% of the time.

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


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