• Project Coordinator I, Community Outreach and Engagement

    Job ID
    13912
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    The Office of Community Outreach and Engagement (OCOE) (formerly the Health Disparities Research Center) is seeking a full-time Project Coordinator to coordinate administrative, research, and programmatic activities in support of the OCOE. This position will assist in the implementation of activities that support the OCOE.

     

    The work of the Project Coordinator will involve tasks such as developing project timelines, program processes, administrative materials, meeting organization, carrying out complex research and administrative assignments, and coordinating study implementation. All of this is in effort toward OCOE's broader goals of meeting the needs of medically underserved populations and expanding our collective knowledge of the health disparities affecting different communities.

    Responsibilities

    The Project Coordinator will report to the OCOE Program Administrator.  Under general supervision, the Project Coordinator will work independently in performing daily responsibilities, referring OCOE program/project issues to the administrator and Program Leads as necessary.  

     

    The Project Coordinator’s primary responsibility is to facilitate and coordinate interactions with individuals and groups to support the OCOE in its research, inreach, and outreach activities to medically underserved communities in the 13-county catchment area. 

     

    The Project Coordinator will support outreach and research implementation plans, assist in monitoring progress, communicate effectively with the OCOE team when roadblocks exist, assist in developing proposed solutions, and conduct daily operational work to ensure that the overall project goals and deliverables are met. Excellent communication and organizational skills, and ability to produce high-quality work within a collaborative team are critical to this position. 

     

    The Project Coordinator will perform some or all of the following responsibilities:

    • Manage communications with OCOE team, serving as OCOE liaison to outside collaborators, other research sites, sponsors and Center departments.
    • Schedule and plan meetings, including developing effective agendas, developing/providing background materials, documenting decisions in meeting minutes, and coordinating follow-up activities to ensure actions items/objectives are completed within designated time frame.
    • Arrange community and institutional meetings and conferences with multiple stakeholders.  Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities.
    • Coordinate administrative, research and outreach activities, ensuring all projects are completed according to project/study timelines by tracking study progress.  Prepare progress reports.
    • Administer policies and procedures according to protocol, IRB, grant/contract and Center specifications.
    • Draft and coordinate submission of Human Subjects Research applications. 
    • Assist with development of research materials which may include study protocols, consent forms, questionnaires, interview scripts, data collection instruments, and educational materials. Develop, review, edit, and revise administrative materials.
    • Assist in developing study abstracts and posters for scientific meetings. Prepare project summaries for lay and scientific audiences.
    • Coordinate the submission of study results, articles, and manuscripts for publication.
    • Coordinate grant/contract application and renewal process.
    • Manage project/study database(s) and work with programmers in developing and upgrading database to ensure maximum effectiveness.       
    • Monitor project/study expenses, ensuring that all financial allocations and expenditures are in accordance with grant/contract regulations and institutional guidelines.
    • Performs other responsibilities as required.

    Qualifications

    Minimum qualifications:

    • BA/BS with minimum of two years post-bachelor's relevant project coordination experience. 
    • High level of attention to detail, excellent organizational skills
    • Excellent written skills.  Outstanding interpersonal, customer service and verbal communication skills
    • Must have demonstrated cultural humility
    • Demonstrated excellent human relations, facilitation and influencing skills to deal effectively with a broad range of people
    • Ability to collaborate effectively across multiple organizations
    • Experience managing multiple projects from inception to completion
    • Ability to think critically and synthesize complex issues to move project forward
    • Strong working knowledge of Microsoft Office applications, specifically Word, Excel, PowerPoint and Outlook
    • Flexibility in work hours

    Preferred qualifications:

    • Experience working in an academic or scientific research environment
    • Strong computer skills, including database creation and management. Knowledge of EndNote, REDCap, and experience with IRB/Human Subjects Research, and principles Good Clinical Practice

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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