• Sponsored Research Coordinator

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
    Grants and Contracts
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

    The Sponsored Research Coordinator, Non-Federal Awards, Subawards and Federal Contracts, Office of Sponsored Research (OSR) under the general direction of the Assistant Director or Manager, Subawards and Federal Contracts, assists the teams that provide comprehensive central support for pre-award and non-accounting post award functions and services related to the administration of sponsored projects at Fred Hutch.


    As a part of the Non-Federal OSR team, the Sponsored Research Coordinator, Non-Federal Awards, Subawards and Federal Contracts provides and maintains a high level of support services to, and partnership with, the Fred Hutch research community.


    The Sponsored Research Coordinator may support a team with specific focus areas, including incoming Federal Contracts and Subcontracts, incoming non-Federally sponsored awards, and outgoing Subawards and subcontracts under Fred Hutch prime agreements. This is a great opportunity to learn and grow in a supportive environment. 


    • Provide general day-to-day operational support associated with activities related to incoming Federal Contracts and Subcontracts, incoming non-Federally sponsored awards, and outgoing Subawards and subcontracts under Fred Hutch prime agreements
    • Prepare the Budget Allocation Request (BAR) Forms for activation and modification of awards in Financial Management System, including, but not limited to restricted funding
    • Assist in the preparation of outgoing subawards and processing of fully executed sub awards
    • Manage the email inbox dedicated to receipt of subrecipient audit documentation and prepares audit packages for review
    • Update subrecipient compliance information in PeopleSoft and submits monthly reports required under the Federal Funding Accountability and Transparency Act (FFATA)
    • Issue outgoing Staff Assignment agreements for faculty and graduate students
    • Within delegated authorities, exercises independent judgment in reviewing proposals, including, but not limited to a limited pool of non-competing subaward applications submitted by Fred Hutch staff for restricted funding
    • Coordinate Small Business Subcontracting plan submission and reporting
    • Coordinate equipment reporting requirements under sponsored awards
    • Manages monthly internal reporting and tracking processes, including, but not limited to the Pre-Expiration list process, and the Active without Award process, to ensure timely processing of activities
    • Assist in development and maintenance of tools to track monthly reports for management
    • May serve as primary contact on a limited portfolio assignment
    • Prepare journal vouchers and redistributions as needed
    • Serve as a resource for interpreting, explaining and applying Fred Hutch and sponsor policies, as well as applicable regulations related to research administration issues
    • Assist in resolving pre- and post-award issues related to sponsored projects
    • Advise Fred Hutch personnel and leadership of critical and/or sensitive issues related to sponsored projects administration
    • Represent OSR at institution-wide meetings and teleconferences, and attend professional meetings and conferences of research administration societies and associations, as applicable
    • Assist with special projects as assigned



    • Bachelor's degree and at least 1-2 years of experience
    • Demonstrated ability to function successfully as an effective part of a collaborative team environment in a complex organization
    • Strong writing and editing skills, including the ability to write and format professional correspondence and reports
    • Demonstrated computer skills such as word processing, use and development of spreadsheets and database use


    • Ability to analyze complex information using logic and reasoning to define problems and formulate logical and objective conclusions
    • Excellent interpersonal and communication skills and demonstrated ability to balance tact, diplomacy and assertiveness
    • Demonstrated ability to establish and maintain effective working relationships among a diverse constituency
    • Ability to work independently with a high degree of accuracy, productivity and consistency
    • Excellent communication skills sufficient to present and explain complex concepts, practices, policies, guidelines and procedures and their underlying principles
    • Ability to work in a changing environment, possess strong analytic/assessment skills, possess excellent organizational skills and be able to prioritize multiple responsibilities and deadlines with minimal supervision
    • Experience in research administration or equivalent translatable skills from related industry and/or knowledge of awards from federal agencies, especially NIH

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed