• Administrative Manager I

    Job ID
    13684
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    The successful candidate will report directly to the Shared Resources Director of Operations. This individual will work semi-autonomously while overseeing Shared Resource’s day-to-day administrative activities. Energetic and enthusiastic and dedicated to life-saving research, the person in this role will perform human resources, financial and operational planning for the department, while engaging strong interpersonal skills in aiding principal investigators, resource managers/supervisors and staff. They will collaborate with other center investigators, user committees, and center administrative departments.


    The Administrative Manager works independently under the direction of the Shared Resources Director of Operations. The position uses judgment and discretion carrying out broad responsibilities in human resources, executive support, in interpreting and implementing department/projects(s)/program and Center policies and procedures withing existing framework. The position will include supervisory responsibilities over one administrative staff. Judgment is used daily in interpreting policy, troubleshooting issues, representing the department or program head, and in interacting with all levels of Fred Hutch staff and outside organizations.

    Responsibilities

    May perform some or all of the following responsibilities:

    • Coordinate with Human Resources and Core Directors on employee personnel activities for approximately 140 employees; including: coordination for team training and engagement activities, submission of employment requisitions, salary administration, staffing, payroll, separations, coordination of performance evaluations, and other various personnel forms.
    • Assist Shared Resources Director of Operations and staff with the implementation and administration of institution and department projects/programs/initiatives, policies and procedures.
    • Act as a liaison with Fred Hutch staff and outside individuals/organizations, answering questions and resolving problems with regard to the administration of the department/project(s)/program/initiatives.
    • Assign and supervise activities performed by AVP’s Executive Administrative Assistant, including: hiring, training, delegation of responsibilities, performance evaluations, and handling disciplinary issues.
    • Coordinate and prepare new grant applications, contracts and service agreements. Gather data, assemble proposals, reviewing for accuracy and completion prior to submission. Coordinate annual DEA and CCSG renewals.
    • Assist Director of Operations with the coordination of department space and facilities planning, administer changes as necessary and review, evaluate, and anticipate space and facilities needs.
    • Partner with Facilities on the administration the Center-wide Freezer program, includes recommending policies, documenting and communication procedures, managing $160k budget, maintaining timely emergency contact information, etc.
    • Coordinate planning, production, printing and distribution of department communications including SR website updates, satisfaction surveys, Centerett articles, newsletters, emergency contacts, and manuals.
    • Coordinate special events, conference bookings, poster sessions and meeting schedules. Present/train at Outreach/Brown bags.
    • Develop, recommend and implement policies and procedures related to improving program administration and standard operating procedures.
    • Perform complex administrative responsibilities including collection and compilation of a variety of statistical information, grant and publication data and preparation of correspondence, manuscripts annual reports and publications.
    • Utilize multiple systems on a daily basis for Human Resources activities, billing, finance and other administrative tasks.
    • Assist Director of Operations with special projects. Perform other responsibilities as needed.

    Qualifications

    • Bachelor's degree, science background helpful
    • Six years of progressively complex administrative experience
    • Extensive fiscal/budgetary and operations management experience
    • Strong computer skills in Microsoft suite, Peoplesoft and proficiency with a variety of software packages
    • Experience in billing and budget preparation
    • Supervisory experience
    • Strong organizational and interpersonal skills
    • Must have strong initiative, attention to detail, problem solving and follow through
    • Must have strong customer service skills and excellent communication skills to effectively work with all levels of staff, both internally and externally
    • Willingness to learn additional departmental computer and software technologies

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed