• Events Manager II

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
    Philanthropy and Fundraising
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    Fred Hutchinson Cancer Research Center is seeking an Event Manager to support Obliteride, our multi-million dollar, Puget Sound based fundraising bike ride and 5k walk/run. The Event Manager will serve as part of the Donor Engagement program within the Philanthropy department and reports to the Director, Obliteride. The Event Manager will serve a unifying function for the Obliteride team, seasonal staff, and external vendor partners, keeping all aligned and ensuring deadlines and business objectives are met. The Event Manager will exhibit dependability and willingness to work as an integral member of the Philanthropy team and be capable of working well within all levels of the organization. The incumbent will be expected to take initiative, be a self-starter able to work independently of others yet able to excel in a collaborative environment and work well within a complex organization. Must maintain professionalism, show flexibility, be customer service oriented, have a strong attention to detail, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. The Event Manager must be able to effectively communicate the mission, values, and scope of the institution.


    Responsibilities and essential job functions include but are not limited to the following:


    • Manage comprehensive project plans and serve as unifying function for the Obliteride team, seasonal staff, and external vendor partners; including various project timelines, milestones, development and execution of plans, metrics, reporting, and synthesis
    • Operations management; serve as lead with the event production company for overarching on-site execution for the multiple-day, multiple-venue event
    • Vendor management including setting up contracts, communications, and execution of deliverables:
      • Jerseys
      • Entertainment
      • Signage
      • Video and photography
      • Advertising and marketing
    • Collaborate with Philanthropy’s Donor Communications team to:
      • Manage segmented, multi-channel communications schedule for prospective riders, registered riders, volunteers, and sponsors
      • Ensure Fred Hutch messaging throughout video, on-site visuals, collateral pieces, and scripts
    • Ensure cohesive integration of Fred Hutch and Obliteride brands through all facets of the event; coordinate with team leaders, partners, and others utilizing our brands to ensure proper application and usage; ensure Fred Hutch impact messaging is integrated throughout Obliterider, donor, volunteer, and sponsor communications and activities
    • Participate in developing fundraising and recruitment strategy, objectives, and goals
    • Manage contractors responsible for execution of packet pick up and volunteers
    • Serve as lead with Fred Hutch Insurance and Legal departments; manage relationship with compliance vendor as applicable
    • Serve as lead for our Obliteride Ambassador Committee, with support from Event Coordinator
    • Navigate multiple software platforms used for donor, sponsor, Obliterider, team, and volunteer efforts; utilize relevant platforms to research and record donor, sponsor, rider, team, and volunteer data
    • Build strategic and collegial partnerships across the Philanthropy team
    • Additional special projects as needed to meet Obliteride and Philanthropy goals and objectives


    Summary of Experience

    • Bachelor’s degree required
    • Five+ years of progressive experience as a fundraising event manager in non-profit development or a related field required
    • Advanced proficiency in Microsoft Office Suite required
    • Project management skills required; experience using Asana, Smartsheet or other project managment software preferred
    • Three+ years of staff management experience preferred
    • Knowledge of InDesign and Adobe Creative Suite preferred
    • Experience with The Raiser’s Edge, Convio, or related fundraising software preferred

    Required Knowledge, Skills and Abilities

    • Ability to communicate clearly and concisely, both orally and in writing
    • Highly developed organization and information management skills
    • Strong attention to high level of detail and quality of work
    • Proven experience working with donors, volunteers, and volunteer committees
    • Proven experience delivering excellent customer service
    • Ability to prioritize multiple projects and demands
    • Ability to handle confidential and sensitive information
    • Ability to build relationships and work in a team environment
    • Experience developing and executing integrated, consumer-facing marketing campaigns
    • Experience applying marketing measurement tools to assess performance
    • Experience creating and publishing online content using a web-based content management system
    • Experience managing relationships with external partners/third parties
    • Experience conquering large, complex challenges and devising solutions to achieve success
    • Experience keeping teams aligned and delivery of work on-time and on-budget
    • Creative problem-solver
    • Must be able to lift, manage, and carry job-related materials
    • Commitment and ability to work on evenings, weekends and holidays
    • Ability to build relationships and work in team environment
    • A passion for cycling is a bonus

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


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