Division Administrator - Basic Sciences Division

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

 

In order to fulfill its mission, Fred Hutch is dedicated to:

• Generating new scientific discoveries and translating them into effective medical practices, therapies and public health approaches
• Recruiting, supporting and training highly qualified scientists and physicians in an environment that promotes collaboration and excellence
• Cooperating with other research entities and medical institutions to assure worldwide access to new research findings and technical developments
• Providing sensitive, efficient and effective care for patients participating in our experimental therapies and other studies
• Promoting the importance of scientific research, responsible medical care, healthy environments and personal behaviors through public education and advocacy.

The scientific palette of Fred Hutch is extensive; it has over 270 research scientists and 2,800 employees.  Areas of research focus include hematologic malignancies, solid tumor biology, immunotherapy, early detection, tumor research, international research, fundamental science, cancer and prevention research as well as substantial programs in global oncology and HIV/AIDS.  Additionally, given that the eradication of cancer and other life-threatening diseases is an ambitious goal that demands tenacity, scientific excellence, collaboration and breakthrough creativity, Fred Hutch has five scientific divisions working toward this end: Basic Sciences, Clinical Research, Human Biology, Public Health Sciences, and Vaccine and Infectious Disease.  The Center has recently established crosscutting integrated research centers organized to promote team science involving members from two or more of the scientific divisions.

 

Overview

The Division Administrator is the administrative partner for the Division Director and Senior Vice President and oversees administrative services of the Basic Sciences Division. 

 

Areas of broad responsibility include directing administration and operations, budget development and management, personnel management, divisional shared resources, space planning, pre- and post-award grants management activities, and facilitating staffing support to Division faculty.  The Division Administrator is the key representative for the Division, for senior administrative decisions and policy development.  The Division Administrator works with the Division Director and often a faculty executive leadership team to facilitate strategic planning and other Division-wide initiatives.

 

The Division Administrator reports directly to the Division Director and Senior Vice President.

• Manage the general administration of the Division and its research programs.  Serve as the liaison between research scientists and administration to support the Division and Center
• Supervise Associate Operations Director, Research Administrators, Division administration and IT staff, manage professional development, performance and ensure mentoring is in place
• Oversee the preparation, management and monitoring of the Division's annual budget and the pre-award process and post-award management of grant and contracts awards to support the work of faculty and staff
• Oversee the strategy, build-up and maintenance of the administrative staffing support model for faculty, serving as the authority on staffing level determinations
• Assist the Division Director to create systems to ensure that faculty receive appropriate reviews.  Responsible for administrative aspects of faculty recruitment and appointment
• Assist the Division Director in managing office and lab space allocation
• Support the Division Director in division-wide planning and major equipment acquisitions and new initiatives; responsible for long-range financial planning
• Support the Division Director in developing the Division strategic plans; oversee the developing of Division operational and business plans
• Oversee the Division's personnel and payroll functions:  annual staff performance appraisals, employment requisitions and personnel actions, classification reviews, disciplinary actions, and staff training and development planning
• Represent and advocate for Division interests via administrative partnership meetings and administrative committees, delegating as necessary
• Represent scientific Divisions on search committees for open leadership positions as needed
• Provide advice and support to faculty, staff and other Center administrative and leadership groups as requested
• Support the development of effective scientific collaborations associated with assigned projects, particularly those involving outside entities and the consortium

 

Required

• A bachelor’s degree or equivalent relevant experience is required
• A minimum of five years of progressively responsible administrative management experience, including grant and contract budgeting; supervision; and planning in a health care, research, biotech or governmental agency environment is required 
• Knowledge and high-level experience in research administration, strategic planning and business practices are necessary 
• The ability to manage a diverse team, think creatively and globally, project future needs, and be attuned to the day-to-day division operations is critical to success in this position 
• Excellent interpersonal and communication skills, both verbal and written, are essential to this position
• The successful candidate will promote scientific excellence and be responsive to the needs of the Division and Center mission.

 

Preferred

• An advanced degree in administration (MBA, MPA or similar) is preferred
• Understanding of the NIH grant system is desired

 

      

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.