• Program Assistant II

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    This position, Program Assistant II, will work under the supervision of the Project Manager (PM) and Principal Investigator (PI) to provide administrative and scientific support for a research program at the Fred Hutchinson Cancer Research Center.  These projects will focus on epidemiologic research on cancer genetics, etiology, screening, and survival in colorectal cancer and other chronic diseases.  The employee will work closely with the research team.  This is an entry-level position, ideal for someone who would like to gain experience in a research setting, perhaps a recent college graduate.


    The Program Assistant will be responsible for helping with the maintenance, organization, and collection of scientific data related to cancer epidemiology, as well as assisting with various administrative tasks as needed.   These duties allow participation along the entire research continuum, from proposal submission to dissemination of results.


    Data Collection and Medical Record Support

    • Help coordinate the collection, scanning, and abstraction of medical records from institutions.
    • Update the research database for accurate tracking of consent forms and records.
    • Organize the medical record inventory as needed.
    • Conduct data entry and quality control procedures.
    • Maintain participant confidentiality by following all relevant federal, institutional, and study guidelines and research protocols.

    Research Support

    • Perform library research, literature reviews, and literature summaries as directed.
    • Help the PI maintain myNCBI and CV.
    • Draft PowerPoint slides or other presentations.
    • Assist in the preparation, editing, formatting, and submission of manuscripts, protocols, correspondence, and grant applications.
    • Help draft biosketches, letters of support, and letters of reference.
    • Manage paper proposals and IRB files for large International Survival Analyses of Colorectal Cancer Consortium (ISACC).

    Administrative Support

    • Organize and maintain paper and electronic files.
    • Attend weekly meetings with the research team.
    • Complete other administrative duties, like printing, copying, mailing, faxing, taking meeting minutes, updating study websites, scheduling meetings, etc.
    • Perform other duties as assigned.


    High School Diploma or GED required; with completion of Bachelor’s Degree preferred.  Minimum of two years of experience working in a professional setting as a paid employee or volunteer required.  Applicant should be interested in a career in public health, science, research, healthcare, or a related field. Familiarity with biomedical literature is a plus.  Necessary skills include: ability to work independently as well as within a team, willing to take on a variety of tasks of varying complexity, highly dependable, excellent attention to detail, strong organizational skills, proficiency with general office skills (i.e. experience in an PC environment; proficiency with Microsoft Office software; filing; telephone and email etiquette), and excellent written and verbal communication. 

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


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