• Research Administrator III

    Job ID
    Regular Part-Time
    Fred Hutchinson Cancer Research Center
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    The Research Administrator III proactively provides compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs/departments.


    The Research Administrator III collaborates with Principal Investigators and interfaces with other departments as needed to provide research administration and to contribute to strategic planning as it relates to their work portfolio. The Research Administrator III works in an autonomous manner to complete non-scientific grant content, tasks, and to advise PIs on relevant matters.


    Budget/Fiscal Support

    • Support strategic planning activities of the PI such as providing relevant fiscal information
    • Develop, monitor, track and project complex multi variable budgets
    • Develop, run and analyze reports to identify issues and escalate as needed
    • Develop custom report formats to share information with the team/department
    • Partner with finance to resolve identified budget and expense issues
    • Identify and discern discrepancies with expenses and escalate as needed


    Funding Source Administration

    • Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, completion of nontechnical and assigned technical/non-scientific portions of submission, and oversight of institutional signoff
    • Perform key post award activities such as: Interpreting the notice of award, flagging unique aspects or budget adjustments and monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards


    Regulatory Support, as appropriate & Administrative Support functions

    • In consultation with PI(s), prepare non-scientific portions of regulatory applications/submissions
    • Manage renewal timelines and ensure completion of regulatory documents in a timely manner
    • Identify necessary regulatory components of submissions, confirm that required items are in place, resolve issues (escalating as appropriate)
    • Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
    • May serve as a central point of contact to answer questions, escalating issues as needed
    • Travel and related coordination, updating CVs, and publication management, related purchasing needs



    • Two years in pre-award and post-award grant and contract management
    • Advanced proficiency with Microsoft Office/Adobe
    • Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
    • Knowledge/prior experience with Enterprise Software Systems
    • Ability to source data from systems and generate customized reports
    • Efficiently planning, organizing, and prioritizing your work as well as that of others
    • Knowledge of relevant regulatory requirements affecting sponsored research, and ability to apply this knowledge
    • Effective and professional oral and written communication skills, with the ability to tailor communications to specific audiences
    • Ability to navigate complex internal systems and departments while exercising sound judgement and discretion
    • Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


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