• Program Assistant II, Planned Giving

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    The Program Assistant serves on the Planned Giving team, which is responsible for engaging supporters to give to Fred Hutch through estate planning and complex gifts. Planned giving is part of an integrated Individual Giving Program and is a significant component of a comprehensive development program at Fred Hutch.


    This position provides administrative support for various tasks within the planned giving program. The Program Assistant is expected to take initiative, be a self-starter and be able to work independently. Must maintain professionalism, be flexible and able to handle multiple tasks and changing priorities and remain composed under pressure of deadlines. Must exhibit dependability and willingness to work as an integral member of the philanthropy team and be capable of working well within all levels of the organization. The Program Assistant must be able to communicate the mission, values and scope of the institution.


    • Provides administrative support that is accurate, detailed and complex in nature for raising bequests, gift annuities, and other planned gifts. Identifies and implements processes to improve workflow, organization and communication
    • Prepares general correspondence including memos and e-mails. Proofreads copy for spelling, grammar and layout, and makes appropriate edits. Responsible for accuracy and appearance of final documents. May prepare charts, tables, graphs and other presentation material
    • Maintains system for organizing, updating and archiving documents and information
    • Schedules and coordinates meetings, travel, conference attendance and other program activities
    • Coordinates presentations, seminars, and other outreach events. May require some local travel
    • Monitors program expense budget, processes invoices and reconciles procurement card expenses. Maintains confidentiality of all sensitive materials and information in printed, electronic or verbal form.
    • Additional special projects and administrative tasks as assigned


    Summary of Experience

    • Bachelor's degree preferred
    • Two to three years’ experience in planned giving, fundraising, development or related field desired


    Required Knowledge, Skills and Abilities

    • Exceptional customer service and project management skills required
    • Ability to communicate clearly and concisely, both orally and in writing
    • Must have strong attention to detail
    • Ability to prioritize workload and work under pressure
    • Self-motivation and flexibility
    • Ability to build relationships and work in a team environment
    • Ability to work under the direction of others and perform special projects as assigned
    • Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
    • Ability to understand and carry out oral and written instructions and request clarification when needed
    • Proficient in Microsoft Word, SharePoint, Excel, PowerPoint and Outlook
    • Experience with The Raiser’s Edge/RENXT preferred

    Please submit a cover letter discussing your experience and interest in this role.

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


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