• OSR Assistant Director, Non-Federal Team

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
    Grants and Contracts
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here


    The Assistant Director, Non-Federal Awards, Subawards and Federal Contracts, Office of Sponsored Research (OSR) under the general direction of the Senior Director, OSR, has day-to-day management and supervision responsibility for the OSR teams providing central pre-award and non-accounting post award functions and services related to the administration of sponsored projects at Fred Hutch, including incoming Federal contracts, subcontracts, and non-federal agreements; incoming and outgoing subawards, subrecipient monitoring, and associated training. As a part of the OSR leadership team, the Assistant Director ensures that a high level of service to and partnership with the Fred Hutch research community is achieved and consistently maintained.


    • Oversee all aspects of proposal review, award administration, institutional reporting and OSR's activities related to drafting, issuing, negotiating and executing sponsored project agreements, including incoming Federal contracts, subcontracts, and non-federal agreements; incoming and outgoing subawards and subcontracts; and meeting subrecipient monitoring and FFATA reporting obligations under Fred Hutch prime agreements. Ensure that negotiations of award terms, and the terms of subawards to other entities, protect the interests of the Hutch, its faculty and staff while balancing those interests with the needs of the sponsors and subrecipients.
    • On behalf of Fred Hutch, and within delegated authority, exercise independent signature authority for submitting proposals, drafting, issuing, negotiating and accepting/executing contracts, awards and subawards, determining the need for legal review and coordinating institutional policy exceptions, and oversee OSR staff with such delegated authorities.
    • Provide expert level support, assistance and leadership to OSR staff in drafting and negotiating complex research contracts and agreements, administration of complex sponsored projects and subrecipient monitoring and reporting obligations under Fred Hutch prime agreements. Serve as a liaison with other central OSR offices including Office of General Counsel (OGC) and the Industry Relations and Technology Transfer Office (IRTTO) as necessary to facilitate negotiations.
    •  Oversee activities to development, maintenance and delivery of OSR-wide training, information and tools to support efficient and effective agreement negotiations.

    • Oversee institutional Subrecipient monitoring and Federal Funding Accountability and Transparency Act (FFATA) reporting activities, including conducting management-level institutional subrecipient compliance reviews, providing recommendations, and making determinations regarding compliance actions as necessary.


    • Provide day-to-day supervision, conduct staff training, set team goals and objectives, implement team-building strategies, employ outcome measures to evaluate goal attainment (individual and team benchmarks), evaluate staff, maintain job descriptions, and take corrective action as needed.

    • Manage the recruitment, hiring, orientation and professional development of the OSR Team members.

    • Continuously assess OSR teams regarding their ability to maintain high-quality, value-added services in response to the workload volume and complexity; implement efficiencies and new, creative approaches where necessary to address increases in workload volume or complexity.

    • Ensure that OSR personnel possess current, expert knowledge of applicable federal regulations, laws, statutes, and Hutch policies and procedures, as they relate to the management and administration of sponsored projects.

    • As part of the OSR leadership team, establish standards for OSR service delivery; develop and monitor internal performance measurements to ensure high levels of customer service and accomplishments of objectives.




    • A bachelor's degree in a related field  and 5+ years of progressively responsible duties related to sponsored research, grants management or related experience, which includes management experience, or an equivalent combination of education, training and experience. 
    • Demonstrated ability to function successfully as an effective part of a management team and within a collaborative team environment in a complex organization.Ability to quickly analyze complex information using logic and reasoning to define problems, identify patterns, tendencies and relationships, formulate logical and objective conclusions and recognize alternatives and their implications.
    • Ability to conduct and support short-term and long-range strategic planning, including the ability to assess multiple variables and objects and develop effective recommendations.
    • Demonstrated ability to lead and make well informed decisions with minimum guidance.
    • Demonstrated skills to supervise and motivate professional and administrative staff, including recruiting, selection, training, mentoring, coaching, delegation, performance review and formal and informal evaluation.
    • Excellent interpersonal and communication skills and demonstrated ability to balance tact, diplomacy and assertiveness. Demonstrated ability to employ team-building techniques and to establish and maintain effective working relationships among a diverse constituency to define and achieve mutual goals and objectives.
    • Ability to exercise diplomacy and ability to handle highly confidential matters in a discreet manner.
    • Expert knowledge of regulations, laws, and sponsor policies related to sponsored projects administration, including the Code of Federal Regulations (CFR); Office of Management and Budget Circulars and 2 CFR 200; Federal Research Terms and Conditions (including Agency Specific Terms and Conditions) and Federal Acquisition Regulations and working knowledge of external regulations, laws and sponsor policies related to other areas of research administration including, protection of research subjects, disclosure of financial interests, financial management of sponsored projects, and electronic research administration. Working knowledge of Federal, Non-Federal and Industry sponsored projects.
    • Demonstrated, expert-level negotiation skills and experience with complex research agreements.
    •  Strong writing and editing skills, including the ability to write and format professional correspondence and reports.

    • Demonstrated computer skills such as word processing, use and development of spreadsheets and database use.


    • Expert knowledge of electronic research administration systems.

    • Excellent presentation skills sufficient to present and explain complex concepts, practices, policies, guidelines and procedures and their underlying principles to a diverse audience at all organizational levels.

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


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