• Research Administrator IV

    Job ID
    11865
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Grants and Contracts
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

    Fred Hutch's Division of Human Biology seeks a Research Administrator IV with experience in grants and administrative management experience supporting lab-based faculty. This position reports directly to the Division Sr. Operations Director, but will operate autonomously in executing the bulk of their responsibilities. The incumbent will collaborate directly with faculty PI's, laboratory staff, and other departments (internal and external to the division) as needed to provide effective and efficient support offering a full range of fiscal/grants, regulatory, and general administrative services.

    Responsibilities

    Budget/Fiscal Support

    • Participate in yearly fiscal planning for the lab(s)
    • Develop, monitor, track, and project grant budgets for a complex portfolio of projects with multi-variable aspects (multi-site, international subawards, etc.)
    • Provide financial analysis and advice to PIs for all funding sources
    • Develop customized report formats to share information with broad audiences across the organization
    • Independently determine proper placement for expenses and correct errors to ensure accuracy


    Funding Source Administration, federal and other

    • Pre-Award grants administration: interpreting RFA; creation and communication of timeline; initiation of proposal; completion of non-technical and assigned technical/non-scientific portions of submission; oversight of institutional signoff
    • Post-Award grants administration: reviewing and interpreting notice of award; active management of commitments and budgets; submit reports as required; perform all closeout activities; request carryforward as required
    • Initiate, review, and monitor subawards/subcontracts for compliance


    Regulatory Support

    • In consultation with PIs, prepare non-scientific portions of regulatory applications/submissions (IRB, IACUC, E/C/R/MUAs)
    • Identify necessary regulatory components of submissions and awards, completing as appropriate
    • Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
    • Serve as a central point of contact for associated Departments (IRO, OSR, EHS)


    Administrative Support

    • Identify administrative issues and work collaboratively with the Program and Division to streamline and/or resolve problems
    • Monitor publications for compliance with NIH Public Access Policy
    • Coach and develop lower level staff
    • Oversees the management of projects including occasional event planning and coordination
    • Communicates with other departments/entities on Primary Investigator (PI)’s behalf.


    Leadership

    • Act as a divisional resource and assist with training for lower level staff.

    Qualifications

    Required

    • Minimum 5 years' work experience required
    • Technical and computing expertise sufficient to independently utilize a variety of electronic or web-based systems.
    • Intermediate knowledge of Excel formulas and functions, and proficiency with Microsoft Office Suite/Adobe.
    • Superior written and verbal skills, with the ability to tailor communications to specific audiences.
    • Ability to navigate complex internal systems and departments while exercising sound judgement and discretion.
    • Familiarity with relevant regulatory guidelines (IRB, IACUC, MUA).
    • Ability to work collaboratively to achieve results in high-stress, deadline-driven situations.
    • Multi-project grant experience.
    • Excellent time management and organizational skills.
    • Ability to appropriately interpret and implement relevant regulations.


    Preferred

    • Experience range of federal award types as well as foundation awards.

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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