• Administrative Manager I

    Job ID
    11780
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

    The Administrative Manager will independently manage administrative functions in support of the Division of Public Health Sciences and will develop and implement procedures related to the Division’s operation and administration. The goal of its Public Health Sciences Division, which is home to the nation’s oldest program devoted to cancer prevention research, is to identify strategies that would ultimately reduce the incidence of and mortality from cancer and other diseases.

    Responsibilities

    • Serve as the divisional lead on operational aspects of faculty appointments and promotions. Work closely with the division director and senior operations director on:
      1. Faculty meetings, including preparing packets of voting materials and ballots, contacting speakers, following up on faculty votes and liaising with the Center Director’s office;
      2. Faculty merit review process, including working with website programmer, corresponding with faculty, resolving issues and preparing final reports for program heads; and
      3. Faculty promotion, search and five-year review committees, including monitoring committee activities, ensuring committee objectives have been met within designated time frame, and coordinating follow-up activities.
    • Track appointments, promotions, university affiliations and other information regarding the division’s 175 faculty and affiliate investigators. Maintain faculty database. Develop and implement operational processes in this area. Work with senior operations director on developing related policies.
    • Develop and manage PHS Administration budget. Coordinate with PHS Divisional Shared Resources directors to develop and monitor SR budgets. Provide support for key aspects of division-wide yearly budget process.
    • Provide the primary divisional liaison with PHS project administrators, answering queries on varied topics, resolving issues using independent judgment. Plan and lead the monthly project administrators meeting.
    • Represent PHS on administrative topics with other Center departments, affiliated UW Departments and community members.
    • Identify and draft needed policies and procedures in all areas of divisional administration.
    • Manage special projects and perform other duties as assigned.

    Qualifications

    • Bachelor’s degree and minimum of five years progressively complex administrative experience or the equivalent combination of education and experience is required.
    • Prior experience with scientific or academic environment is preferred. Experience with grant preparation and budget monitoring is a plus.
    • Excellent verbal and written communication skills. Ability to professionally represent the Public Health Sciences Division to external and internal colleagues. Ability to effectively communicate with faculty and staff at all levels.
    • Must be experienced and fully competent in Microsoft Office, especially Word, Excel, Access and Outlook. Prefer skill with PowerPoint. Experience working with websites is a plus.
    • Ability to organize multiple projects simultaneously.
    • Experience in handling sensitive and confidential information.
    • Must have positive attitude and service orientation.
    • Please submit a cover letter as a part of the application process.

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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