• Grants & Contracts Lead/Research Administrator (3/4)

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
    Grants and Contracts
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    The Immunology and Vaccine Development (IVD) Program is a large and diverse program within the Vaccine & Infectious Disease Division. The program supports the research of more than 14 PIs, more than 100 active grants and a research staff of more than 200. This position reports to the Grants and Contracts Supervisor, IVD.


    Working under the leadership of the Grants and Contracts Supervisor, this role will manage a portfolio of faculty and their respective grants and contracts. Major duties include the following: 


    • Supporting 2-3 senior faculty and 1-2 junior faculty, manage grant and contract proposal preparation; develop budgets for assigned grants, contracts or other funding requests; perform fiscal process review; coordinate preparation of appropriate forms for contracts and agreements and ensure all applications are fully compliant with institutional, federal, state, and local policies and regulations. Perform all pre-and post-award activities per NIH or other sponsoring institutions including the Bill & Melinda Gates Foundation.
    • Manage assigned subcontract administration awarded by program’s PI’s. Serve as liaison, representing the project to investigators, Center administration, and administrative staff at collaborating institutions. Manage faculty award programs, trainee support programs, emerging opportunity award programs, and pilot project programs including pre- and post-award administration, managing the application process, and advising applicants on program mission and qualifications.
    • Coordinate assigned grant/contract application and renewal process, and administer grants and contracts budgets, as well as writing portions of grants/contracts as required.
    • Approve and coordinate submission of invoices, expenditure requests, etc. to accounting and grants office.
    • Support faculty with regulatory submissions (IACUC and/or IRB), tracking, reporting and ensure all applications are fully compliant with institutional, federal, state, and local policies and regulations.
    • Perform other responsibilities as required.


    • Bachelor’s degree in science, accounting, public administration, or related field. 5 years of progressively complex experience in grant administration including experience working with NIH as well as the Bill & Melinda Gates Foundation awards.
    • Strong computer/word processing, math, and oral and written communication skills are required. Must be proficient with Word and Excel for Windows, able to work under pressure, and maintain confidentiality. 
    • The ability to prioritize multiple tasks, organize, and work both independently and as part of a team is essential. Must be detail-oriented
    • Knowledge of NIH grant application procedures, budget monitoring, and medical terminology is required.
    • Strong computer skills—MS Word, Adobe Acrobat and advanced knowledge of Excel required. Tableau experience a plus. Strong verbal and written communication skills. 
    • Demonstrated ability to multi-task in a fast paced fiscal management environment.
    • Demonstrated ability to work effectively in a team environment as well as individually.
    • Ability to work cross-functionally with other internal departments such as Office of Sponsored Resarch, Institutional Review Office as well as other external sponsoring institutions.
    • Ability to problem-solve and process information quickly. Skilled at remaining flexible when time constraints and other issues arise. Must be able to work occasional nights and weekends.

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


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