• Administrative Assistant I

    Job ID
    11527
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

     

    The Immunology and Vaccine Development (IVD) Program is a large and diverse program within the Vaccine & Infectious Disease Division. The program supports the research of more than 12PIs, more than 100 active grants and a research staff of more than 200.

    Responsibilities

    Working under the direction of the Director of Program Operations for the IVD program, this position will provide complex administrative support for researchers in the Immunology & Vaccine Division as well as the Vaccine & Infectious Disease Division Administrator. Independent judgment will be used daily in interpreting policy, representing the department or program head, interacting with Center staff and outside organizations, and working with highly sensitive or confidential information.

     

     

    • Arranges meeting schedules and travel. Performs secretarial duties to include preparation of correspondence, meeting minutes and agendas, manuscripts, etc. and has responsibility for office operation. Consistently organize and reprioritize tasks quickly. Perform administrative duties to include office organization, records maintenance and coordination of functions with various individuals and organizations.
    • Process daily orders for lab supplies and related requests. Ensure timely delivery. Work with fiscal staff to ensure correct budgeting.
    • Process internal and external requests for information. Assist with facilitating the communication with the department.        
    • Process expenditures including card reconciliation, travel expenses, etc.
    • Ensure that policies are established within the office to protect sensitive or confidential information.  
    • Gather and compile data for contract and grant proposals, and reports of complex nature.
    • Word process correspondence, and technical material (i.e. reports, manuscripts) for the department.
    • Coordinate meetings including catering, room reservations, meeting document prep, travel, etc. 
    • Perform projects specific to the program/division 
    • Perform other duties as assigned.

    Qualifications

    • Bachelor's degree.
    • Minimum of one year progressively complex administrative or secretarial experience
    • Additional experience may substitute for educational requirement.
    • Minimum typing speed of 65 WPM.
    • Exceptional organizational skills are required.
    • Strong computer and word processing skills.
    • Proficiency with a variety of software packages (MS Word, Excel, Access Power Point).

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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