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Event Gift Handler & Processor

Event Gift Handler & Processor

Job ID 
11415
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Philanthropy and Fundraising

More information about this job

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer with minimal side effects. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
 
Summary
The Donor Information Services (DIS) team manages and analyzes an extensive donor/prospect database with 500,000 constituent and prospect records. The 21-member team helps maintain and strengthen Philanthropy’s infrastructure while stressing the importance of quality data collection and gift handling, outstanding prospect research and management, valuable analytics, innovative software integration and database integrity.

 
The Special Events Gift Handler will serve as the liaison between Gift Services and Events team to assist in gift coding, credit card processing and acknowledgement responsibilities. This individual will accurately code Event donations for Gift Processor data entry into Raiser’s Edge. They will also assist in event attendee data processing and acknowledgement duties pre/post event. The Special Events Gift Handler will be well-versed in gift coding, database hygiene best practices and continuously aim to optimize current processes and procedures associated with DIS.
 
Reporting
The Special Events Gift Handler reports to the Data Services and Analytics Manager

Responsibilities

  • Responsible for coding incoming gifts accurately which includes preparing gift coversheets and discerning between ticket sales, auction purchases and donations for the following Events:
    • Hutch Award Luncheon (January)
    • Premier Chefs Dinner (May)
    • Climb to Fight Cancer (Various)
    • Shore Run (June)
    • IN for the Hutch (September)
    • Hutch Holiday Gala (December)
  • Process daily/regular credit card charges and produce accurate reports that balance with gift coversheets and transaction detail to ensure accurate gift entry into Raiser’s Edge.
  • Assist in event attendee Raiser’s Edge record creation, ensuring thorough search for an existing record is complete before creating a duplicate.
  • Coordinate pledge reminders in collaboration with Event Coordinator
  • Generates acknowledgement letters for the following campaigns in AGIV automated workbook:
    • Climb to Fight Cancer
    • Cause Related Marketing
    • Shore Run
  • Working in close collaboration with the Events coordinator to accurately code and track event registration in Raiser’s Edge and the event management database. This person will open mail and prepare gifts for deposits.

Qualifications

Minimum Qualifications

  • Bachelor’s degree or two years equivalent experience in nonprofit or high transaction data processing
  • Working knowledge of fundraising concepts, principles, procedures and techniques
  • Excellent editing, grammar and proofreading skills
  • Strong interpersonal and written communications skills to establish and maintain positive working relationships with various groups within Philanthropy
  • Ability to systematically understand workflow processes and suggest constructive improvements
  • Resourceful, self-directed and motivated with ability to handle multiple tasks and synthesize divergent information to improve processes
  • Ability to prioritize and adapt quickly to changing needs
  • Appreciates and embraces team work, new ideas and excited about new process improvements always striving to improve efficiencies.
  • Enjoys working in a team environment and has a proven record of positive contributions to the work of the team
  • Customer service oriented
  • Ability to work independently, multi task & prioritize workload
  • Performance driven with an understanding of how to work collaboratively with cross-functional teams

Preferred Requirements/Experience

  • Event management software experience (Auction Maestro Pro, Greater Giving, e.g.)
  • Non-profit experience
  • Blackbaud product suite experience (Raiser’s Edge, Raiser’s Edge NXT, Luminate Online, etc.)
  • Must be available pre/post events

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.