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Data Coordinator Trainee

Data Coordinator Trainee

Job ID 
Regular Full-Time
Fred Hutchinson Cancer Research Center
Health Information Management

More information about this job


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


Data Coordinators are responsible for reviewing all forms of HIPAA medical documentation for state mandated cancer registration and code over 300 data items for each new cancer diagnosis. In this position, one will be expected to consistently document and classify demographic, incidence, molecular, histologic, treatment and survival information following complex guidelines promulgated and annually updated by the national standard setters (i.e., SEER, CoC, NPCR and NAACCR). Because this data is used to address clinical, epidemiologic and public health questions at both the local and national level, all staff members are required to participate in ongoing daily training to maintain a high level of technical accuracy demanded of this data. Nearly all aspects of this position are performed on a computer and from reading online source material. This is a reading-intensive position and requires someone who is capable of working independently.


This position will work to support the Cancer Surveillance System (CSS), which was established in 1974 under contract with the U.S. National Cancer Institute's Surveillance, Epidemiology, and End Results (SEER) program. Its mission is to provide high quality data on all newly-diagnosed cancers (except non-melanoma skin cancers) occurring in residents of 13 counties in northwest Washington State. The CSS annual caseload is approximately 31,000 records.



Minimum responsibilities

  • Read and synthesize patient's cancer experience from diagnosis through first course of treatment following documentation protocols
  • Document and code data from electronic medical records according to SEER, CoC, AJCC, NPCR, and NAACCR specific guidelines
  • Learn and precisely apply the closely related but distinct and sometimes contradicting lexicons for determining disease reportability and histology and for assigning various stage at diagnosis classifications (AJCC TNM, SEER Extent of Disease, and SEER Summary Stage)
  • Resolve discrepancies in data provided by various data sources
  • Follow established protocols and provide recommendations for process improvements
  • Meet quality and productivity standards


Minimum qualifications

  • BA/BS in a scientific field that includes college level anatomy, physiology, and medical terminology, and the ability to apply the scientific knowledge within this specific area of study.
  • Interpret, classify, and report on experimental, molecular and pathologic test results from patient transcripts
  • Consolidate data results from multiple sources
  • High attention to detail
  • Prepare written reports on data results as part of ongoing quality assurance protocols
  • Clear and concise writing skills. All positions perform daily writing assignments.

Preferred qualifications

  • Ability to write educational training material for college graduates for continuing education credit for the Certified Tumor Registrar (CTR) credential. This training material typically includes highly technical written descriptions of anatomic structures and cell types, similar to that written by oncologists and pathologists, as a means to orient the reader to primary site, histology, grade, and extent of disease (staging) for approximately 150 cancer schemas.

The expectation is that the successful applicant's educational background prepares a person to move quickly from Data Coordinator Trainee to Data Coordinator I and II positions. The DC Trainee learns the specialized registry operations database management software and processes. DC I and DC II performs all routine daily responsibilities with minimal supervision. DC III and DC IV perform quality control on DC Trainee, DC I, and DC II providing daily written feedback. DC IV requires Certified Tumor Registrar (CTR) credential in addition to meeting DC IV performance benchmarks.


Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.