• Administrative Coordinator I

    Job ID
    11391
    Type
    Regular Part-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

     

    This position is in the Women’s Health Initiative Clinical Coordinating Center (WHI CCC), supporting WHI, a large and mature women’s health research study. The Administrative Coordinator I will work independently and in collaboration with other WHI CCC staff. She/he is expected to use initiative and sound judgment in carrying out responsibilities and to keep abreast of changes in priorities, protocols and procedures related to work responsibilities.

    Responsibilities

    The primary focus of the position is to provide administrative support of a complex, specialized nature to the WHI Publications and Presentations (P&P) Committee Chairs, Principal Investigators, and a variety of onsite study staff.

     

    • Act as liaison between Publications and Presentations (P&P) Committee Chairs and investigators, answering questions and resolving problems with regard to the administration of the P&P Committee.
    • Serve as expert in P&P Committee policies and procedures. Assist Administrative Manager and P&P Chairs with updating policies and procedures as needed.
    • Coordinate and support bi-monthly conference calls for P&P Committee. Record, transcribe, and distribute complex minutes and memos with timely turnaround.
    • Update and maintain complex MS Access database for committee support. Input all new manuscript and proposal information and update in-progress manuscripts as needed. Produce regular in-house reports for project managers, PIs, website use, and official reports to the NHLBI.
    • Support the WHI writing group process; monitor and enforce the P&P writing group policy, create surveys on SharePoint to collect writing group nominations from the broad WHI community, track nominations in MS Access, and communicate with lead authors and nominees.
    • Produce a variety of scientific, technical, and/or complex documentation using Word and Excel, creating graphs, tables, and links in spreadsheets and other documents in the development and maintenance of data entry forms, reports, and SharePoint pages.
    • Maintain committee pages on SharePoint. Update agendas, conference call minutes, and calendars.
    • Support the Nutrition and Cancer Scientific Interest Groups (SIGs): work with SIG Chairs to develop conference call agendas, schedule calls, send out meeting reminders, and record minutes.
    • Support the Administrative Manager with routine administrative tasks and special projects as needed (e.g., schedule conference calls, maintain the WHI study-wide directory on SharePoint).

    Qualifications

    Required:

    • Four years progressively complex administrative experience.
    • Able to work independently with minimal supervision and as part of a team.
    • High level of initiative; demonstrated self-starter.
    • Strong writing and editing/proofreading skills.
    • Excellent communication and diplomacy skills for communicating with PIs within FHCRC and around the country.
    • Proficiency in MS Word, Excel, and Outlook.

    Preferred:

    • Bachelor’s degree.
    • Proficiency in SharePoint, MS Access, and Adobe Acrobat Pro.
    • Experience in a research setting.

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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