• Donor Communications Coordinator

    Job ID
    Regular Full-Time
    Fred Hutchinson Cancer Research Center
    Philanthropy and Fundraising
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


    The Donor Communications Coordinator is a member of the Philanthropy team and reports to the Executive Director, Donor Communications. The Donor Communications Coordinator is responsible coordinating the intake, scheduling, and underlying systems for Donor Communications requests, which include proposals, stewardship materials, event collateral, scripts, outreach to scientific speakers, and related deliverables. The Coordinator is responsible for maintaining a complex matrix of current and future projects, pending requests, and associated deliverables, and with strengthening the underlying project-management processes and tools. The Donor Communications Coordinator will also serve as a liaison with Fred Hutch’s Communications & Marketing team, which partners with Philanthropy on many projects. Must take initiative, collaborate with multiple team members, work on multiple projects simultaneously, and be comfortable working within a complex organization. S/he must maintain a high level of professionalism, be flexible with changing priorities, and remain composed under the pressure of deadlines.


    Responsibilities and essential job functions include but are not limited to the following:

    • Work collaboratively with members of the Donor Communications team to manage project workflow, including assessing new project requests, building project timelines, and tracking project milestones and deliverables.
    • Collaborate with colleagues across Philanthropy who request communications support; assess requests and help define project deliverables, facilitating their efforts to raise private contributions for Fred Hutch.
    • Liaise with writers, designers, web producers, and others involved in producing communications deliverables.
    • Strengthen project-management tools and processes to support the team in delivering outstanding communications pieces on time.
    • Coordinate timelines and deliverables with the department’s master event calendar.
    • Provide administrative support for the Executive Director, Donor Communications, and Donor Communications team.
    • Perform other duties as needed to ensure that project deliverables are provided on time and fulfill their objectives.


    Summary of Experience

    • Bachelor’s degree required.
    • Three years of experience in nonprofit communications, fundraising/development, or a related field required.
    • Demonstrated experience in project coordination.
    • Experience with the production of print, digital, and creative collateral preferred; experience working with writers, designers, event producers, and other communications and fundraising professionals also preferred.
    • Proficiency with project management systems required; proficiency with Smartsheet preferred.
    • Proficiency with MS Word, Excel, and PowerPoint required.
    • Experience with Adobe Experience Manager, InDesign, Adobe Creative Suite, and Raiser’s Edge preferred.


    Required Knowledge, Skills, and Abilities

    • Strong attention to detail and commitment to producing a high volume of high-quality work.
    • Strong organizational skills; ability to manage multiple priorities and meet short- and long-term deadlines without sacrificing quality; ability to flex with changing priorities.
    • Strong customer-service orientation; aptitude for collaborative problem-solving.
    • Ability to work on multiple, complex projects with a diverse team of colleagues; ability to build productive relationships and work in a team environment.
    • Strong work ethic; commitment to managing time and resources to ensure work is completed efficiently.
    • Strong writing skills.
    • Ability to handle confidential and sensitive information.

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.


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