• Research Administrator II

    Job ID
    11336
    Type
    Regular Full-Time
    Company
    Fred Hutchinson Cancer Research Center
    Location
    US-WA-Seattle
    Category
    Administrative Support
  • Overview

    Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

     

    The Research Administration group in the Division of Basic Sciences is looking for a self-starting, communicative individual to join our team.  Research Administrators work closely with one or more Principal Investigators (scientists) and their labs to proactively provide compliant and effective funding, budget and regulatory administration as well as general day-to-day administrative support.

     

    Our team supports scientists and labs that work to answer fundamental biological questions and produce new insights on the basic biology of life processes and cancer development.  This position works in an autonomous manner, but under general direction, to complete tasks and reports to a member of the Research Administration team. 

    Responsibilities

    Budget/Fiscal Support

    • Develop, monitor, track and project budgets
    • Develop custom report formats to share information with the team/department
    • Run and analyze reports to identify issues
    • Approve budgets and expenses as required
    • Partner with finance to resolve identified budget and expense issues

    Funding Source Administration

    • Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, completion of non-technical portions of submission, and oversight of institutional signoff
    • Perform key post award activities such as:  interpreting the notice of award, flagging unique aspects or budget adjustments and monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards

    Regulatory Support

    • Manage renewal timelines and ensure completion of regulatory documents in a timely manner
    • Identify necessary regulatory components of submissions, confirm that required items are in place and escalate issues as needed
    • Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
    • May serve as a central point of contact to answer questions, escalating issues as needed

    Administrative Support

    • Complete administrative tasks such as travel coordination, editing CVs and publications, purchasing and maintenance of supplies and equipment 
    • Identify administrative issues for discussion with leadership
    • May manage projects including occasional event planning and management
    • May assist in the training and development of team members

    Qualifications

    Required

    • High School Diploma or Equivalent
    • Two years of relevant experience
    • Advanced proficiency with Microsoft Office/Adobe
    • Ability to source data from systems and generate customized reports
    • Efficiently planning, organizing, and prioritizing your work as well as that of others
    • Ability to tailor communications to specific audiences
    • Ability to navigate complex internal systems and departments
    • Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)

     Preferred

    • Associate's or Bachelor's degree
    • Certified Research Administrator
    • 4 years of relevant experience
    • Prior experience as a research administrator preferably with principal investigators/academics
    • Prior experience or exposure to grants management
    • Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
    • Ability to edit SharePoint sites or basic web pages
    • Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
    • Knowledge of Fred Hutch funding rules and policies

    Our Commitment to Diversity

    We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.

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