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Program Assistant II

Program Assistant II

Job ID 
Regular Full-Time
Fred Hutchinson Cancer Research Center
Administrative Support

More information about this job



Program Assistant II, Philanthropic Gifts

Philanthropy, Exempt


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer with minimal side effects. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.




The Program Assistant reports directly to the Director, Philanthropic Gifts with a dotted-line report to the Philanthropic Gifts Officers he/she supports. The Program Assistant is expected to take initiative, be a self-starter, and be able to work independently. Must maintain professionalism, show flexibility, be customer service oriented, have a strong attention to detail, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. Must exhibit dependability and willingness to work as an integral member of the Philanthropy team and be capable of working well within all levels of the organization. The Program Assistant must be able to effectively communicate the mission, values and scope of the institution.



Responsibilities and essential job functions include but are not limited to the following:


  • Provides support for three to four Philanthropic Gifts Officers
  • Works within The Raiser’s Edge software to document actions related to donor and prospect activity, run queries, enter and track gift proposals (50-60% of time)
  • Assists Philanthropic Gifts Officers with strategy, planning, and tracking of all aspects of the ask process – including preparing solicitation mailings and progress reports
  • Administrative tasks include answering phones, scheduling appointments, drafting meeting agendas, photocopying, filing, arranging travel, scheduling conference room reservations, reconciling monthly credit card expenses
  • Processes gifts and generates tax acknowledgments
  • May draft event briefs and guest bios for relevant cultivation and signature fundraising events
  • Maintains confidentiality of all sensitive materials and information in printed, electronic or verbal form
  • Special assignments or projects as assigned
  • Participates as member of the office wide administrative team




Summary of Experience

  • Bachelor’s degree preferred
  • 1-2 years of administrative experience required
  • Two years of experience in non-profit development or a related field preferred
  • Advanced proficiency in Microsoft Office Suite required
  • Raiser’s Edge and InDesign experience preferred
  • Strong writing skills required


Required Knowledge, Skills, and Abilities

  • Ability to prioritize multiple projects and demands
  • Ability to handle confidential and sensitive information
  • Ability to build relationships and work in a team environment
  • Ability to communicate clearly and concisely, both orally and in writing
  • Ability to deliver excellent customer service
  • Ability to multi task on various projects daily
  • Excellent organizational skills
  • Must have strong attention to detail
  • Self-motivation and flexibility

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.