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Research Administrator I

Research Administrator I

Job ID 
11261
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Administrative Support

More information about this job

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

 

The Division of Clinical Research is seeking a Research Administrator with 1-2 years of experience to provide general administration support to the Clinical Interdisciplinary Collaboration Program as well as assistance to ensure compliant and effective funding, budget, and regulatory management. This position reports directly to the Program Operations Director, and will partner with four team members and their Principal Investigators, and interface with other departments (internal and external) as needed. The individual will work in an autonomous manner, with direction as needed to complete non-scientific grant-related tasks. The applicant must exercise independent judgment, be able to multitask without loss of accuracy or efficiency, and occasionally work under tight deadlines.

Responsibilities

Administrative

Execute administrative tasks as directed in support of a department or individual. Kay areas of responsibilities include: 

  • Serve as central point of contact to answer questions
  • Provide calendar and travel coordination for up to five investigators
  • Coordinate the submission of publications to NIHMS/PubMed Central as needed
  • Administer policies and procedures to ensure smooth operations of the program
  • Assist in reconciliation of corporate travel cards
  • Create and manage work orders.
  • Create and ensure reimbursement / TEV’s
  • Assist in referencing for manuscripts and grant applications
  • Assist in meeting coordination / event management system.
  • Edit and track content for presentations, CVs, bio sketches, and publications
  • Assist with time-keeping and other personnel administration support
  • Provide general department support such as purchasing and maintenance of supplies and equipment

Budget & Fiscal Support

  • Develop, monitor and track simple or basic budgets
  • Run financial reports to support budget management of the Program Operations Director and team
  • Gather and enter receipts and other documentation into relevant systems and tools to support monitoring of expenses against budgets

Funding Source Administration

  • Conduct the clerical aspects of pre and post award activities as directed, such as gathering documents, assisting with completion of content, acquiring signatures and formatting content to adhere to submission guidelines
  • Coordinate the adherence to submission timelines to ensure that deadlines are met
  • Perform key post award activities such as: interpreting the notice of award; flagging unique aspects or budget adjustments; and monitoring and adjusting the team’s commitments across the portfolio of projects based on awards

Regulatory Support

  • Complete forms and other documentation as directed to ensure compliance
  • Manage renewal timelines and ensure completion of regulatory (IRB, IACUC) documents in a timely manner.

Qualifications

Required

  • Attention to detail
  • Excellent written and verbal communication skills
  • Proficiency with MS Office Suite/Adobe
  • Planning/organization of one’s own work
  • Adapt and adjust to different leadership/work styles
  • Ability to maintain confidential information
  • Teachable/quick learner
  • Flexibility
  • Calm under pressure
  • Basic understanding of how to create budget projections    

Preferred

  • Basic knowledge/experience with the funding mechanisms and related common acronyms
  • Knowledge/prior experience with Enterprise Software Systems

Education

Required: HS Diploma or Equivalent

Preferred: Associate or Bachelor's Degree

 

Years of Relevant Experience Required

Prior relevant experience

Two years of experience in a research and/or non-profit organization preferred

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.