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Program Assistant II - Annual Giving

Program Assistant II - Annual Giving

Job ID 
Regular Full-Time
Fred Hutchinson Cancer Research Center
Philanthropy and Fundraising

More information about this job


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer with minimal side effects. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


The Program Assistant reports directly to the Associate Director, Annual Giving. The Program Assistant is expected to take initiative, be a self-starter and be able to work independently. Must maintain professionalism, be flexible and able to handle multiple tasks and changing priorities and remain composed under the pressure of deadlines. Must exhibit dependability and willingness to work as an integral member of the Philanthropy team and be capable of working well within all levels of the organization. The Program Assistant must be able to effectively communicate the mission, values and scope of the institution. 


Responsibilities and essential job functions include but are not limited to the following:

  • Provides administrative support to the Annual Giving, Membership Programs team. Responsibilities include answering phones, reconciling expenses, gift handling, scheduling meetings, drafting meeting agendas and taking meeting minutes, opening and sorting mail and scheduling conference room reservations
  • Assists the Associate Director and Membership Programs Manager in developing and growing leadership annual giving programs: Cure Starters Circle, Innovators Network, President’s Circle, and Board of Ambassadors
  • Serves as liaison for various volunteers engaged in leadership giving groups
  • Monitors Innovators Network, Cure Starters Circle, and President’s Circle email inboxes, responds to donor inquiries as needed
  • Helps coordinate and execute marketing and solicitations for leadership annual giving donors
  • Oversees and executes coding of leadership annual giving programs
  • Works within The Raiser’s Edge software to enter data related to donor activity, runs queries, creates lists and codes records
  • Maintains confidentiality of all sensitive materials and information in printed, electronic or verbal form
  • Special assignments or projects as assigned


Summary of Experience

  • Bachelor’s degree preferred
  • 1-2 years of administrative experience required. Experience in a Philanthropy shop preferred.
  • Strong writing skills required


Required Knowledge, Skills and Abilities

  • Exceptional customer service skills
  • Ability to work some weekends and evenings
  • Ability to prioritize multiple projects and demands
  • Ability to handle confidential and sensitive information
  • Ability to build relationships and work in a team environment
  • Ability to communicate clearly and concisely, both orally and in writing
  • Excellent organizational skills
  • Must have strong attention to detail
  • Self-motivation and flexibility

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.