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Administrative Assistant I

Administrative Assistant I

Job ID 
11218
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Administrative Support

More information about this job

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here. 

 

The Immunology program is hiring an Administrative Assistant to performs general administrative duties for the head of the department or program. The incumbent works independently in performing responsibilities. Judgment is used daily in interpreting policy, representing the department or program head, and in interacting with Center staff and outside organizations.

Responsibilities

The Administrative Assistant will be responsible for the below:  

  • Perform administrative duties to include office organization, records maintenance and coordination of functions with various individuals and organizations.
  • Represent the department or program head to various individuals and organizations.
  • Participate in the preparation of grants and budgets working directly with divisional and Center administration to ensure proper formatting and timely submission.
  • Gather and compile data for contract and grant proposals, and reports of complex nature.
  • Monitor grants, contracts and budgets to document expenditures and verify proper accountability.
  • Purchase equipment and supplies for the program; perform inventory control duties; work with purchasing department as required.
  • Arrange conference and meeting schedules, travel agendas and requirements and activities as required by the program head; perform clerical duties to include preparation of correspondence, manuscripts, etc. and be responsible for office operation.
  • Function as a primary contact person for the department.
  • Assist in supervision of some support staff.
  • Verify and approve routine budget expenditures.
  • Process Time and Effort payroll information for the department staff.
  • Word process correspondence and technical material (i.e. reports, manuscripts) for the department.
  • Establish procedures and interpret and apply administrative policies to the work unit.
  • Perform other duties as assigned.

Qualifications

Bachelor's degree. Minimum of four years progressively complex administrative experience. Additional experience may substitute for educational requirement. Strong computer and word processing skills. Proficiency with a variety of software packages. Budget experience.

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.