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Program Assistant III

Program Assistant III

Job ID 
11146
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Administrative Support

More information about this job

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

 

Responsibilities

Assists Project Manager in support of the following: Population-based Research to Optimize the Screening Process (PROSPR) study; Prostate Active Surveillance Study (PASS); and Early Detection Research Network (EDRN) studies. Functions as administrative contact for various study working groups.  Carries-out moderately complex special assignments or projects.

 

Program Assistant positions may vary widely in the specific responsibilities performed, as much of the work is project-based and specific to the individual department or study.

 

The incumbent works with minimal supervision and is expected to use initiative and sound judgment in carrying-out responsibilities within the framework of the department/study policies and procedures and is expected to keep abreast of changes in regulations, protocols, laws, and procedures related to work responsibilities. 

 

Job Duties: 

  •  May perform some or all of the following responsibilities:
  • Function as the administrative contact for various PROSPR and EDRN scientific working groups. This includes taking accurate minutes for multiple conference calls and meetings, reminding the chair about agenda creation, distributing the call materials, and following-up with individuals regarding action items.
  • Keep study website content current.
  • Coordinate Institutional Review Board materials for PROSPR, PASS, and EDRN studies.
  • Assit in preparing special and recurring reports, including annual progress reports.
  • Take the lead in biannual in-person PROSPR meeting logistics and coordination, including facilitating hotel contracts, working with host site on meeting room needs, and creating and finalizing meeting materials. This would include travel to off-site meetings.
  • Assist in scheduling site visits of PROSPR Research Centers and function as the main contact person, this would include indentifying a date, distributing and finalizing an agenda and finalizing logistics.
  • Function as point of contact for the PROSPR e-mail inbox and phone line.
  • Maintain updated policies and procedures manuals for PROSPR and EDRN studies.
  • Assist in the development of department/study materials.
  • Carry-out moderately complex special assignments or projects.
  • Work with outside investigators in tracking milestones and progress of individual or collaborative projects, including creation of tracking system.
  • Perform other responsibilities as assigned, including those for other COMPASS projects.

Qualifications

  • BA/BS in a related field of study. 
  • Minimum of three years experience in a related field. 
  • Special skills and required background to be determined by department/study. 
  • Skills necessary generally will include: organizational skills, word processing/computer skills and strong written and oral communication skills.

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.