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IRB Operations Manager

IRB Operations Manager

Job ID 
Regular Full-Time
Fred Hutchinson Cancer Research Center
Executive and Management

More information about this job


Cures Start Here. Fred Hutchinson Cancer Research Center (Fred Hutch), home of three Nobel laureates, is an independent, nonprofit research institution dedicated to the development and advancement of biomedical research to eliminate cancer and other potentially fatal diseases. Recognized internationally for its pioneering work in bone-marrow transplantation, Fred Hutch’s five scientific divisions collaborate to form a unique environment for conducting basic and applied science. The Fred Hutch, in collaboration with its clinical and research partners, the University of Washington and Seattle Children’s, is the only National Cancer Institute-designated comprehensive cancer center in the Pacific Northwest. Careers Start Here.


The IRB Operations Manager manages day to day operations of the IRB staff to ensure that IRB staff provide the best possible support to IRB Committees and excellent service to investigators and research staff.


The IRB Operations Manager is responsible for critical results including:

  • Consistent, timely, thorough preparation of IRB materials and documentation
  • Well developed, high trust, high performance work team
  • Quality customer service and consultancy to all constituents
  • Collaborative management of the IRO with Assistant Director


  • Consistent, timely, thorough preparation of IRB materials
    • Check in with staff and monitor workloads daily
    • Redistribute workloads as needed
    • Monitor to ensure follow-up is executed
    • Attend all IRB meetings
    • Pre-review IRB meeting agendas
    • Review result letters and minutes
    • Conduct regular meetings with Analysts to address issues of policy, procedures and consistency
    • Maintain and update IRB Committee member records, Board rosters, and FWA
    • Oversee IRB member continuing education, annual member evaluations, member conflict of interest tracking, and appointment/reappointment process
  • Well developed, high trust, high performance work team
    • Perform hiring and termination of IRB staff
    • Oversee training of new IRB staff
    • Conduct regular supervisory meetings with individual staff members
    • Provide regular feedback to staff and solicit feedback frequently
    • Model positive, direct communication and conflict resolution
    • Address performance issues swiftly and confidentially
    • Support staff in defining and moving toward their goals for career growth
  • Quality customer service and consultancy to all constituents
    • Establish clear expectations for customer service and consultancy
    • Solicit feedback from constituents
    • Provide guidance to staff in complex cases
    • Assist staff in resolving complaints
  • Collaborative management of IRO with Director, Assistant Director, and Admin Coordinator
    • Meet regularly with Assistant Director
    • and Admin Coordinator
    • Collaboratively manage IRB workflow with the Admin Coordinator
    • Inform IRB team members of changes in policy and procedures
    • Co-lead IRO staff meetings with Assistant Director
    • Serve as back-up to Assistant Director on other delegated projects (e.g.,  AAHRPP Human Subjects Training, etc.)
    • Attend regular IRO Management  meetings


Minimum qualifications

  • Bachelor’s degree or an equivalent combination of experience and education from an accredited college or university
  • 5+ years in a supervisory role
  • 5+ years Institutional Review/Human Subjects experience OR Fred Hutch experience in support to research projects/grants; or equivalent combination of education and experience
  • Ability to manage and develop professional staff
  • Effective interpersonal/negotiation skills
  • Effective written and verbal communication skills
  • Proficient with IT tools including databases 
  • Proficient in word processing and previous experience with MS office programs (MS word, Access, Excel) required
  • Working knowledge of federal regulations applying to IRBs, including 21 CFR 50 and 56, and 45 CFR 46
  • Ability to lift 25 pounds


Preferred qualifications

  • CIP certification preferred
  • IRB training as appropriate

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.