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Study Coordinator I

Study Coordinator I

Job ID 
Regular Full-Time
Hutchinson Centre Research Institute of Uganda
Clinical Research Support Services

More information about this job


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer with minimal side effects. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.


Fred Hutch Global Oncology (GO), a Cross-Divisional program overseen by Director’s Office at Fred Hutchinson Cancer Research Center, has a mission to reduce the global burden of cancers, especially in low and middle-income countries, through the advancement of research and the development of new low-cost prevention and treatment strategies.  A cornerstone of the program is a decade-long alliance with the Uganda Cancer Institute (UCI) that advances research, capacity building, and cancer care in Uganda. Fred Hutch operates in Uganda as the Hutchinson Centre Research Institute of Uganda.


The Study Coordinator will participate in the planning, coordination, and implementation of investigator-initiated and industry-sponsored clinical research studies involving human subjects. This individual will work under the supervision of the Principal Investigator and the Research Operations Manager and will be required to perform his/her responsibilities with a high level of independence within the scope of study protocol(s) and institutional guidelines.


Principal Investigator Support


  • Serve as designee of the Principal Investigator (PI) to manage the daily clinical operations of assigned research studies in accordance with regulatory, Good Clinical Practice (GCP) guidelines and institutional policy

 Enrollment Tracking and Reporting

  • Ensure informed consent, initiate patient enrollment, and ensure accurate enrollment records are maintained
  • Design and maintain tracking log, link log, schedule calculator, screening log etc. as needed for study
  • Perform quality control checks of the study logs regularly as needed
  • Track and report recruitment against targets
  • Ensure electronic files are stored on the local server as needed following applicable standard operating procedures (SOPs)
  • Communicate regularly with project leaders about study progress and issues
  • Design study/project reports to investigators/sponsors/etc. as needed and send reports regularly as needed.

 Protocol Implementation

  • Initiate scheduling of patient clinic visits, and on-going study visits
  • Ensure clinical procedures, lab test, and other protocol specific activities are completed as outlined in the protocols
  • Coordinate study team and visit procedures
  • Call participants to schedule upcoming visits
  • Assist with study visit procedures as needed
  • Ensure version control of informed consent forms (ICFs)
  • Ensure quality control of ICFs is performed
  • Responsible for training documentation of the study team, updating delegation of duties, signature log, etc.
  • Help develop recruitment strategy in partnership with study Investigators and Recruitment Coordinator and help implement as needed
  • Coordinate with recruitment sites as needed in partnership with Recruitment Coordinator

 Education and coordination of study team

  • Educate clinical teams, ancillary departments, and patients to ensure safe and accurate protocol implementation
  • Advise on staff support for study as needed
  • Supervise study team; responsible for their deliverables
  • Lead study team meetings and file meeting minutes


Regulatory and Quality Management

  • Draft continuing review reports/protocol deviation reports/etc.
  • Oversee completion of adverse event reporting, ensuring reports are submitted to Regulatory staff on time
  • Prepare for and participate as needed in meetings or site visits with local regulatory boards
  • Help to develop and follow quality management plan for the study
  • Complete any study related audit reports
    Write or contribute to study specific procedures (SSPs) and SOPs as needed
  • Ensure entire study team is following SSPs/SOPs and completing deviation reports as necessary
  • Train study staff on SSPs as needed.


Data Management

  • Ensure completeness and data quality control (QC) of all case report forms (CRFs); work with Investigator(s) and data team to ensure key variables are reviewed and discussed with study team
  • Work with data team to track data entry and cleaning progress and report as needed
  • Work with UCI records staff to ensure that participant files are obtained as needed


Sample and Laboratory Coordination

  • Ensure sample coordination is performed in accordance with SSPs
  • Complete requisition forms, assemble kits for upcoming research visits, transport laboratory samples, and ensure samples are processed and shipped according to study specific guidelines, while tracking and maintaining research supplies
  • Work with study team and lab(s) to resolve any issues that arise.


Supply Management

  • Ensure staff members assigned to supply management for the study are performing duties
  • Help prepare binders and photocopy study documents as needed



  • Manage transport reimbursement and reconcile funds with finance in a timely manner
  • Manage finance needs for recruitment and other study operations


The ideal candidate will have the following skills and/or experience:

  • Excellent organizational skills, attention to detail, ability to problem solve and to prioritize multiple competing tasks in a dynamic environment, collaborative focus is essential, as well as strong written and verbal communication skills, including the following computer skills:
    • Using Microsoft Word software to create document templates
    • Using Microsoft Excel to create data collection tools to include creating reports
    • Using PowerPoint to create or edit presentations
    • Using SharePoint as a collaborative tool
  • Flexibility in scheduling to meet research study needs and commitment to working effectively in busy team environment
  • Two to three years of clinical research or related experience, previous experience in oncology research and clinical data collection is preferred

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.