Returning Candidate?

HVTN Scientific Chief of Staff

HVTN Scientific Chief of Staff

Job ID 
Regular Full-Time
Fred Hutchinson Cancer Research Center
Staff Scientist

More information about this job


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network (HVTN). Careers Start Here.


The HIV Vaccine Trials Network located at the Fred Hutch is seeking a senior administrator to be the organization’s administrative liaison to its stakeholders. This person will be the Scientific Chief of Staff of the HVTN Leadership Center. The HVTN is the world’s largest publicly funded multi-disciplinary international collaboration facilitating the development of vaccines to prevent HIV/AIDS. The HVTN operates in over 60 locations nationally and internationally conducting all phases of clinical trials from evaluating experimental vaccines for safety and immunogenicity to testing vaccine efficacy. The HVTN Leadership Operations Center is based at Fred Hutch in Seattle, Washington. The HVTN primarily supports HIV vaccine research and development across partner institutions through administration of a cooperative agreement grant with DAIDS/NIAID/NIH.


The HVTN Scientific Chief of Staff will lead the overall scientific administration of the HVTN, including its leadership committee’s data reporting and, importantly, preparation for and coordination of the competing renewal application due in 2019. This position provides direct support to the HVTN Executive Management Team (EMT) and main areas of focus of the position will include building professional capacity to support science, recruiting professional staff, and developing and implementing programs to increase collaboration across the Network, especially the investigative teams at the clinical trial sites and the diverse HVTN and its affiliated labs and collaborators. As the organization is at the forefront of translational medicine, this position requires a scientific background and an advanced degree in the biological/medical sciences (PhD or MD).


Scientific program development:

  • Coordination of effort for HVTN Leadership Operations Center competing renewal application.
  • Track and report milestones and goals, work with EMT to modify plans as necessary and anticipate advances in research and science.

Specific administrative responsibilities include:

  • Coordinate submission of non-competing and competing renewal applications; establish timelines, communicate with contributors and NIAID/DAIDS, collect data, and ensure completion of the project.
  • Lead yearly data reporting and projects to improve accuracy and efficiency.
  • Oversee preparation of yearly scientific progress reports.
  • Maintain and expand HVTN metrics, including regular metrics reporting for program leaders.
  • Develop agendas for senior leadership meetings in collaboration with committee chairs.
  • Communicate with NIAID/DAIDS about grant issues.
  • Work with HVTN Leadership to plan and coordinate yearly External Advisory Board meeting; develop presentations for senior leaders.
  • Maintain relationship with administrative partners of the HVTN, its laboratory and statistical data management center (SDMC).
  • Collaborate with program leaders to expand inter/intra programmatic activities and communication within the programs.
  • Increase communication about HVTN activities and outcomes across the HIV vaccine field and serve as the primary representative of the HVTN EMT.




Minimum qualifications: 

  • PhD in a relevant field (virology, microbiology, vaccinology, immunology)
  • Experience writing grants in an academic environment
  • MD will also be considered

Preferred qualifications:

  • Experience in working with medical research or clinical trials organizations is preferred
  • The ideal candidate is a team player with the ability to:
  • Communicate effectively, with strong written and verbal communications skills
  • Learn new areas of science and research
  • Manage large, complex projects; organize and track projects with timelines ranging from a few weeks to 1-2 years
  • Lead through influence and develop strong relationships across multiple institutions

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.