Returning Candidate?

Administrative Manager to VP/Officer

Administrative Manager to VP/Officer

Job ID 
10844
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Administrative Support

More information about this job

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

Manages all administrative operational activities in support of a department and provides executive level administrative support to a VP or higher officer of the Center.  Develops and implements procedures related to departmental administrative operations.

Responsibilities

SCOPE OF RESPONSIBILITIES

Reports to the VP/Officer.  Has responsibility for independently managing all aspects of departmental administrative operations, including supervision of administrative staff.  Handles all escalated administrative problems, soliciting assistance and information from VP/Officer as required.  Special skills and knowledge are applied in managing administrative operations.  Uses independent judgment in supervising staff, planning for and addressing administrative needs and in reflecting the VP/Officer’s executive style and Center policies.

JOB DUTIES

  1. Supervise administrative staff to include hiring, performance evaluation, professional development, handling disciplinary action, layoff and termination issues.
  2. Participate in the planning/development and oversight of the departmental budget, ensuring all financial allocations and expenditures are in accordance with Center policies.
  3. Develop and administer policies and procedures related to departmental administrative operations.
  4. Analyze operational reports and provide senior departmental leadership with updates and recommendations; develop and implement action plans for process improvement and cost effectiveness.
  5. Coordinate space and resource planning and utilization, evaluating current departmental needs, overseeing acquisition of space and equipment, anticipating and planning for future needs.
  6. Provide highly complex and responsible administrative support to VP/Officer, interfacing with high level internal/external contacts requiring considerable discretion and initiative.
  7. Research background material and collect data for reports, speeches and correspondence; may carry out assignments relating to civic or committee activities and/or social functions of senior management.
  8. Coordinates VP/Officer calendar, meetings, email, travel, presentations, correspondence and documents.
  9. Coordinate seminars, forums, lectures and executive sponsored events on behalf of VP/Officer.
  10. Work directly with VP/Officer on the creation of Center initiatives and special projects

Qualifications

MINIMUM QUALIFICATIONS

Bachelor’s degree, minimum of five years of executive level administrative support, preferably in a fast paced, matrixed environment.  Excellent written and verbal communication skills.  Proven ability to analyze data, develop operational efficiencies and maintain confidentiality.  Excellent organizational skills, the ability to resolve problems professionally and efficiently and to work with all levels of management and external vendors.  Strong working knowledge of Microsoft Office suite.

PREFERRED QUALIFICATIONS

Three years of administrative management and supervisory experience.  Professional experience in a research or academic setting.  Knowledge of clinical operations; ability to assess operational needs of clinical and healthcare organizations.