Returning Candidate?

Department Coordinator II

Department Coordinator II

Job ID 
Regular Full-Time
Seattle Cancer Care Alliance
Administrative Support

More information about this job


The Department Coordinator II uses independent judgment and discretion in representing the Service Line Management team. This role will work under the direction of the Director of Service Line Management, partnering closely with Service Line Managers to provide both administrative and strategic support towards achieving the overall goals of the Service Lines and department. This position supports collaborations with all disease group stakeholders to ensure patients receive the most effective, efficient, safest, and highest quality service across the continuum of care. This role provides both administrative and strategic support towards achieving the overall goals of the department.



  • Serve as a point of contact representing the department to other departments, individuals and outside organizations, including staff and faculty at the SCCA as well as colleagues at Fred Hutch, the University of Washington Medical Center, and Seattle Children’s.
  • Determine reporting needs and analyzes data.
  • Determine content, design and write correspondence, reports, documents and presentations.
  • Onboard new staff.
  • Complete single work stream projects with minimal oversight.
  • Support multiple projects in varied environments with frequently competing deadlines and changing priorities.
  • Provide meeting support which frequently includes complex meeting scheduling, preparation of meeting materials, meeting set-up, and documentation of meeting minutes.
  • Serve as the point of contact and provide administrative support for the department which may include ordering supplies, reviewing timesheets, overseeing new employee on-boarding, and supporting the budgeting process (budget tracking, processing reimbursements, and reconciling corporate spending).


  • Ability to take initiative and use sound and independent judgment in carrying out responsibilities and managing shifting priorities.
  • Ability to work in a fast paced, complex healthcare environment.
  • Ability to prioritize concurrent responsibilities and demands.
  • Basic knowledge of medical terminology may be required for certain roles.
  • Strong organizational and planning skills.
  • Advanced ability in the use of the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
  • Ability to work independently and as part of a team as the situation requires.
  • Ability to communicate verbally in person, on the phones, and in writing in a clear, concise and professional manner, and strong interpersonal skills.
  • Ability to facilitate and present in meetings.
  • Ability to navigate team and organizational dynamics, with a high level of customer service.
  • Ability to work independently and as part of a team.
  • Strong critical thinking, problem solving, and decision making skills.
  • Excellent attention to detail
  • Must be self-motivated, proactive, and resourceful, yet able to recognize when to escalate questions or issues.
  • Basic skills in data compilation and visualization.


High School diploma or equivalent required. 

Associates or Bachelor's degree preferred.