This position primarily supports the Hematology-Oncology Fellowship Program as part of the Fellowship Program Office (FPO) within the Clinical Research Division (CRD), providing administrative support to all programmatic fellows, the Fellowship Program Administrator, and Program Directors. Primary responsibilities include assisting in the fellowship recruitment effort and annual orientations, summarizing data for semi-annual and annual reports, managing core didactic conferences, distributing agendas and minutes of programmatic meetings, updating clinical rotation schedules, and post-fellowship tracking and verifications. These responsibilities are done in accordance with all policies and procedures governing the Fellowship Program, the University of Washington Graduate Medical Eduation (GME) office, and other guidelines.
Primarily works under the direction of the Fellowship Program Administrator. Opportunites for professional development and growth.
Reponsibile for the following:
-Assist in the implementation of all FPO policies and procedures.
-Represent the FPO and the program to all stakeholders across multiple institutions (UWMC, SCCA, HMC, VAPSHCS, BWNW, SCH, Fred Hutch)
-Perform updates on various platforms unique to an ACGME accredited fellowship program including but not limited to: ACGME, ERAS, NRMP, ABIM, FREIDA.
-Update credentialling and scheduling information on MedHub, our residency/fellowship management system.
-Utilize MedHub to develop various reports and evaluation summaries integral to our trainees' development.
-Maintain files and achival system in accordance with policies and guidelines.
-Coordinate meetings (calendaring, notifications, agendas, minutes, catering).
-Staff various meetings, ensuring appropriate A/V, room set up, and catering.
-Administrative duties such as drafting correspondence and reports; editing and proofreading materials; photocopies/scanning materials; distributing mail etc.
-Outreach to past fellows; verification of training for past fellows.
-Assist in preparation of grant applications and annual reporting information.
-Administrative support as needed to program directors and fellowship program administrator.
This position requires an individual who can contribute to the success of the Fellowship Program and is committed to continous process improvement. A team player with a positive attitude, a sense of humor, an ability to shift work priorities quickly, and who can also work independently and utilize available resources will be integral to advancing the mission of this ACGME (Accredication Council for Graduate Medical Eduation) certified training program. The ideal candidate will also have excellent communication skills (verbal and written), the ability to work in an often fast-paced environment that interfaces with multiple training sites and stakeholders, be customer service and detail oriented, self-starting, and responsive to program needs.
BA/BS preferred. Two years work experience in a clinical, medical, hospital or related research environment preferred. Track record of progressively complex administrative positions ideal. Proficiency in MS Office applications including Word, Outlook, PowerPoint and Excel required. Available to work during non-traditional hours for projects and events as needed.