Fred Hutchinson Cancer Research Center (Center), home of three Nobel laureates, is an independent, nonprofit research institution dedicated to the development and advancement of biomedical research to eliminate cancer and other potentially fatal diseases. Recognized internationally for its pioneering work in bone-marrow transplantation, the Center’s five scientific divisions collaborate to form a unique environment for conducting basic and applied science. The Center, in collaboration with its clinical and research partners, the University of Washington and Seattle Children’s is the only National Cancer Institute-designated comprehensive cancer center in the Pacific Northwest.
The mission of the Office of HIV/AIDS Network Coordination (HANC) is to support the science and operations of the NIH-funded global HIV/AIDS Clinical Trials Networks by increasing efficiency and resource sharing through cross-network coordination of critical activities. HANC provides a framework for collaboration and improved communication among network staff, DAIDS staff, research site staff, and the many partners and research groups engaged in the NIH research agenda.
The HANC Project Coordinator reports to the HANC Project Manager responsible for managing Cross-Network Coordination-related activities. The incumbent is responsible for assisting the HANC Project Manager in the coordination of all HANC Cross-Network Coordination-related activities including project initiation, planning, execution, monitoring, and closing.
Perform some or all of the following responsibilities:
1. Assist in coordination of the meetings and activities of the Communications Working Group, the Data Management Center Working Group, the Evaluation Working Group, and Site Coordinators Working Group as well as additional ad hoc working groups as necessary.
2. Assist in coordination the meetings and activities of the Laboratory Focus Group, the ACTG/IMPAACT Lab Technology Committee (LTC), the Tuberculosis Lab Diagnosis Work Group, and all groups related to the DAIDS external quality assurance (QA) programs including the virology, immunology, pharmacology and tuberculosis QA programs as well as additional ad hoc working groups as necessary.
3. Maintain and update calendar items and agendas for all Cross-Network Coordination-related working groups as well as additional ad hoc working groups as necessary. Produce thorough meeting minutes following each working group call and distribute to working group members after review by the HANC Project Manager.
4. Help facilitate multiple international working group calls as well as schedule ad hoc calls, webinars, and meetings as needed. Develop familiarity with the ReadyTalk system and troubleshoot call quality and connectivity issues as needed.
5. Help schedule and facilitate the meetings and activities of OCSO/OPCRO-related ad hoc working groups as needed.
6. Participate in the regular meetings and calls of other groups related to HANC’s work including OCSO/HANC Leadership, OPCRO/HANC Leadership, DAIDS Clinical Research Management System Collaborators, VIDD IT, Cross-Network Transgender Working Group, etc.
7. Help maintain both the HANC public website and SharePoint collaborator portal. Upload documents, SOPs, work plans, etc. to the relevant working group pages as needed.
8. Assist in management of the tracking processes for working group projects and resource libraries including the HANC Lab Database, the VQA Ordering System and associated resources, LTC Work Load Tracking, the Lab Certificate Library, the Youth Prevention Research Working Group Resource Library, etc.
9. Assist in identification and dissemination of updates and changes to policies, procedures, regulations, best practices, etc. relevant to Cross-Network Coordination and HANC collaborators. Relevant subject areas include ICH GCP, FDA/EMA regulations, HHS/NIH/DAIDS policies, recent publications, fiscal administration best practices, etc.
10. Participate in trainings, seminars/webinars, and other professional development opportunities to increase subject area knowledge of HIV clinical research, major network protocols, and project management tools and strategies.
11. Coordinate activities and events, such as webinars, face-to-face working group meetings, and workshops. Assist in facilitating the annual Community Partners Face-to-Face Meeting.
12. Aid in the development, review, revision, and distribution of cross-network materials, including HANC collaborator surveys as well as other questionnaires, data collection instruments, and educational materials.
13. Assist in the development of HANC-authored manuscripts, work plans, and progress reports.
14. Coordinate additional complex projects as requested.
BA/BS in related field required
• High-level proficiency with Microsoft applications (specifically Word and Outlook) required
• Demonstrated ability to take high-level project descriptions and translate these descriptions to specific tasks and work products
• Demonstrated ability to work independently and take initiative in a dynamic environment
• High level of attention to detail, organization, and timeliness
• Excellent written and verbal communication skills
• Good interpersonal skills and an ability to maintain confidentiality
• Familiarity with SharePoint, Basecamp, Dropbox, and other cloud-based collaboration tools is preferred