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Research Administrator II

Research Administrator II

Job ID 
10551
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Administrative Support

More information about this job

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the Philanthropy of immunotherapy, which harnesses the power of the immune system to treat cancer with minimal side effects. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

 

The Division of Human Biology seek a Research Administrator with 2-3 years of experience to provide compliant and effective funding, budget, and regulatory management as well as general administrative support for the Program in Prostate Cancer Research (PPCR). This position reports directly to the Program Administrator, and will partner with Principal Investigators and interface with other departments (internal and external) as-needed. The individual will work in an autonomous manner to complete non-scientific grant content and tasks, must exercise independent judgment to make appropriate decisions, be possessed of the ability to multitask without loss of accuracy or efficiency, and occasionally work under tight deadlines.

Responsibilities

  • Develop, monitor, track, and project complex multi-variable budgets.
  • Run and analyze reports to identify issues.
  • Approve budgets and expenses as required.
  • Lead the grant submission process by conducting key tasks, including: creation and communication of timelines to appropriate stakeholders; completion of non-technical portions of submission; and oversight of institutional signoff.
  • Perform key post award activities such as: interpreting the notice of award; flagging unique aspects or budget adjustments; and monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards
  • Manage renewal timelines and ensure completion of regulatory (IRB, IACUC) documents in a timely manner.
  • Identify necessary regulatory components of submissions, confirm that required items are in place, and escalate issues as needed.
  • Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures.
  • May serve as a central point of contact to answer questions.
  • Complete key administrative tasks (travel coordination, editing CVs and publications, purchasing and maintenance of supplies and equipment (laboratory and office).
  • May manage projects, including occasional event planning.
  • Identify administrative issues for discussion with leadership. 
  • Coordinate the submission of publications to NIHMS/PubMed Central as needed.
  • Develop and administer policies and procedures to ensure smooth operations of the PPCR.
  • Perform other duties as assigned.

Qualifications

  • High School Diploma required; Bachelor’s preferred.
  • Additional experience may substitute for educational requirement.
  • Advanced proficiency with Microsoft Office/Adobe.
  • Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables.
  • Knowledge/prior experience with Enterprise Software Systems.
  • Prior experience or exposure to grant writing/applications, including the knowledge of Uniform Guidance and government funding rules.
  • Excellent written and verbal communication skills.

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.