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Research Administrator II - III

Research Administrator II - III

Job ID 
10545
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Administrative Support

More information about this job

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

 

The Division of Human Biology seeks a Research Administrator to support new faculty members and one currently funded junior faculty member.

Responsibilities

The Research Administrator II-III proactively provides compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs/departments.

 

The Research Administrator II-III works under general direction, partnering with Principal Investigators and interfacing with other departments as needed to provide research administration.  Works in an autonomous manner to complete non-scientific grant content and tasks.

 

Budget/Fiscal Support

  • Support strategic planning activities of the PI such as providing relevant fiscal information
  • Develop, monitor, track and project complex multi variable budgets
  • Develop, run and analyze reports to identify issues and escalate as needed
  • Develop custom report formats to share information with the team/department
  • Partner with finance to resolve identified budget and expense issues
  • Identify and discern discrepancies with expenses and escalate as needed

Funding Source Administration

  • Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, completion of nontechnical and assigned technical/non-scientific portions of submission, and oversight of institutional signoff
  • Perform key post award activities such as:  Interpreting the notice of award, flagging unique aspects or budget adjustments and monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards

Regulatory Support

  • In consultation with PI(s), prepare non-scientific portions of regulatory applications/submissions
  • Manage renewal timelines and ensure completion of regulatory documents in a timely manner
  • Identify necessary regulatory components of submissions, confirm that required items are in place, resolve issues (escalating as appropriate)
  •  Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
  • May serve as a central point of contact to answer questions, escalating issues as needed

Administrative Support

  • Complete or delegate key administrative tasks such as travel coordination, editing CVs and publications, and purchasing and maintenance of supplies and equipment 
  • Identifying administrative issues for discussion with leadership
  • Assist with the development of lower level staff
  • May coach and develop lower level staff
  • May manage projects including occasional event planning and management

Leadership

  • May act as a divisional resource and assist with training for lower level staff

Qualifications

Required

  • Two years of relevant experience 
  • Advanced proficiency with Microsoft Office/Adobe
  • Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
  • Ability to edit SharePoint sites or basic web pages
  • Knowledge/prior experience with Enterprise Software Systems
  • Ability to source data from systems and generate customized reports
  • Efficiently planning, organizing, and prioritizing your work as well as that of others
  • Ability to tailor communications to specific audiences
  • Ability to navigate complex internal systems and departments
  • Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
  • Basic knowledge of accounting terminology
  • Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules.
  • HS Diploma or equivalent

Preferred

  • Experience with Electronic Medical Records (EMR)
  • International funding experience
  • Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
  • Knowledge of Fred Hutch funding rules and policies
  • Bachelor's Degree
  • Four years of relevant experience
  • Prior experience as a research administrator preferably with principal investigators/academics

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.