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Grant & Contract Supervisor, Immunology and Vaccine Development Program

Grant & Contract Supervisor, Immunology and Vaccine Development Program

Job ID 
Regular Full-Time
Fred Hutchinson Cancer Research Center
Grants and Contracts

More information about this job


Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. The Center’s five scientific divisions collaborate to form a unique environment for conducting basic and applied science. Vaccine and Infectious Diseases Division (VIDD), works to eliminate or minimize the impact of globally significant infectious diseases. Within VIDD is the Statistical Center for HIV/AIDS Research & Prevention (SCHARP) which provides statistical support and data management to researchers worldwide in the fight against HIV/AIDS with active studies in the U.S., Africa, Latin America, Asia and Europe. Join us and make a difference! Careers Start Here.


The Immunology and Vaccine Development (IVD) Program is a large and diverse program within the Vaccine & Infectious Disease Division. The program supports the research of more than 10 PIs, more than 75 active grants and a research staff of more than 160. This position reports to the Program Operations Director, IVD.


The Grants & Fiscal Manager position will lead the Grants and Finance team for the IVD program, ensuring compliance for grants and contracts within the program from a budget and regulatory perspective. While leading the team, this role will also manage a portfolio of faculty and their respective grants and contracts.




  1. Supervise 1-3 research administration staff within IVD administration including hiring, career/skill development plans, and performance reviews.
  2. Support 2 senior faculty and 2 junior to mid-level faculty, performing all pre-and post-award activities per NIH or other sponsoring institutions including the Bill & Melinda Gates Foundation; developing budgets for assigned grants, contracts or other funding requests; coordinate preparation of appropriate forms for grants/contracts and agreements and ensure all applications are fully compliant with institutional, federal, state, and local policies and regulations.
  3. Manage assigned subcontract administration awarded by program’s PI’s. Serve as liaison, representing the grants to the Office Sponsored Research and related departments. Manage faculty award programs, trainee support programs, emerging opportunity award programs, and pilot project programs including pre- and post-award administration, managing the application process.
  4. Coordinate assigned grant/contract application and renewal process, and administer grants and contracts budgets, as well as writing portions of grants/contracts as required.
  5. Ensure processes, procedures and operating standards are in place for IVD grant administration in collaboration with the Program Operations Director, IVD.
  6. Assist in the training and management of other Grant and Finace team members including workload.
  7. Support faculty with regulatory submissions (IACUC and/or IRB), tracking, reporting and ensure all applications are fully compliant with institutional, federal, state, and local policies and regulations.
  8. Assist with program grant reporting for IVD, as needed.
  9. Perform other responsibilities as required.




  • Bachelor’s degree in science, accounting, public administration, or related field. 5 years of progressively complex experience in grant administration including experience working with NIH.
  • Multi-project grant experience with a wide variety of funding sources.
  • 1-3 years of prior supervisory experience including coaching and training of others.
  • Strong financial management skills including but not limited to budgeting and forecasting.
  • Strong computer/word processing, math, and oral and written communication skills are required. Must be proficient with Word and Excel for Windows, able to work under pressure, and maintain confidentiality.
  • The ability to prioritize multiple tasks, organize, and work both independently and as part of a team is essential. Must be detail-oriented.  Knowledge of NIH grant application procedures, budget monitoring, Access database, and medical terminology is required.
  • Strong computer skills—MS Word, Access, Adobe Acrobat and advanced knowledge of Excel required.  Strong verbal and written communication skills.  
  • Demonstrated ability to multi-task in a fast paced fiscal management environment.
  • Demonstrated ability to work effectively in a team environment as well as individually.
  • Ability to problem-solve and process information quickly. Must be able to work occasional nights and weekends.




  • Certified Research Administrator
  • Experience in creating and executing programmatic or department level plans

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