Returning Candidate?

Administrative Coordinator I

Administrative Coordinator I

Job ID 
10472
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Administrative Support

More information about this job

Overview


Cures Start Here. Fred Hutchinson Cancer Research Center, home of three Nobel laureates, is an independent, nonprofit research institution dedicated to the development and advancement of biomedical research to eliminate cancer and other potentially fatal diseases. Recognized internationally for its pioneering work in bone-marrow transplantation, the Center's four scientific divisions collaborate to form a unique environment for conducting basic and applied science. The Hutchinson Center, in collaboration with its clinical and research partners, the University of Washington and Children's Hospital and Regional Medical Center, is the only National Cancer Institute-designated comprehensive cancer center in the Pacific Northwest. Join us and make a difference. Careers Start Here.

 

OVERVIEW

The Shared Resources Administrative (SR Admin) team provides Core facilities with business support in areas including: operations, fiscal management, billing, fund development, IT and HR.

 

The Administrative Coordinator works under the direction of the Administrative Manager. It is a key administrative position responsible for supporting, organizing and coordinating activities for SR operations; which includes the Associate Vice President of Shared Resources, SR Core facility Directors and SR Admin and SR IT teams. This role requires strong organizational and time management skills, attention to detail, the ability to effectively prioritize shifting tasks and to build strong working relationships.  Critical qualities also include exceptional written and oral communication, critical thinking, teamwork, good judgment, professional conduct, and ability to handle confidential/sensitive information.

Responsibilities

May perform some or all of the following responsibilities:

  1. Assist the Administrative Manager and staff with the implementation and administration of institution and department projects/programs/initiatives, policies and procedures.
  2. Act as a liaison with Fred Hutch staff and outside individuals/organizations, answering questions and resolving problems with regard to the administration of the department/project(s)/program/initiatives.
  3. Assist with planning, production, printing and distribution of department communications including SR website updates, satisfaction surveys, Centernet articles, newsletters, emergency contacts, and manuals.
  4. Coordinate special events, tours, conference bookings, poster sessions and meetings. 
  5. Coordinate personnel administration functions including submission of employment requisitions, salary administration, payroll processing, separations, coordination of performance evaluations, and complete various personnel forms.
  6. Perform administrative and clerical responsibilities including executive and administrative support; complex calendar management; scheduling meetings, conferences and seminars; agenda and meeting prep; composing memos, reports and minutes; establishing and maintain department files. 
  7. Assist in the SharePoint site design/development and maintenance, document management, training documentation and training for internal users.
  8. Assist with special projects. Perform other duties as assigned.

Qualifications

Required: 

Bachelor's degree.  Five years of progressively complex administrative experience.   Proficient with Microsoft Outlook, Word, Excel, PowerPoint and SharePoint.
 

Preferred:

  • High level of integrity and discretion, ability to exercise good judgment and maintain confidentiality, and conduct oneself with the utmost integrity and professionalism.
  • Strong organizational skills, attention to detail and accuracy, flexible with the ability to effectively manage time and prioritize multiple concurrent responsibilities.
  • High level of initiative. Able to work independently with minimal supervision, and collaborate with a team to effectively to meet deadlines.
  • Strong technical aptitude to quickly learn new systems and applications, and able to apply technology to improve systems and processes.