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Scientific Communications Coordinator

Scientific Communications Coordinator

Job ID 
10471
Type 
Temporary Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Philanthropy and Fundraising

More information about this job

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

 

The Scientific Communications Coordinator is part of the Philanthropy Department’s Integrated Communications team, which works with staff across Philanthropy and the Hutch to share scientific content with current and prospective donors. The Scientific Communications Coordinator works with researchers and Philanthropy staff to develop audience-appropriate content for donor cultivation and fundraising events and supporting collateral. This involves developing and translating scientific content and stories at donor events, producing written materials used by Philanthropy staff during gift solicitation and acknowledgement, and supporting Philanthropy staff in discussions of key scientific concepts with lay audiences. The Scientific Communications Coordinator reports to the Director, Integrated Communications for Donor Engagement and Events.

 

The Scientific Communications Coordinator must understand general biomedical concepts, be familiar with event production, and have the ability to translate complex science into dynamic lay language (both spoken and written). The Coordinator must be dependable, responsive to deadlines, able to work as an integral member of Philanthropy teams producing events, and comfortable working with staff and leaders of all levels. The Scientific Communications Coordinator should take initiative, be a self-starter, and be able to work independently. He or she must demonstrate professionalism, show flexibility, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. The Scientific Communications Coordinator also must be able to effectively communicate the mission, values, and scope of the institution.

Responsibilities

  • Work in partnership with the Director, Integrated Communications; Scientific Programming Manager; event staff; and faculty and researchers to ensure successful execution of tasks related to scientific and event content for Philanthropy events.
  • Provide writing and editing services, including:
    • Draft solicitation letters and thank you letters.
    • Develop scientific content for event collateral.
    • Refine basic content for funding proposals and progress reports.
    • Proofread progress reports and other written materials for grammar, punctuation, content, and adherence to writing style guidelines.
  • Support development of scientific content:
    • Help strengthen the scientific speaker pool by developing relationships with researchers interested in participating in Philanthropy events. Secure speakers for cultivation events 3 to 4 months in advance.
    • Prepare scientists for donor-facing engagements: review presentation content, discuss presentation timing and approach, and advise on language and level of detail as needed.
    • Plan and facilitate coaching sessions with researchers beginning to work with Philanthropy or speaking on a new topic; offer personalized help for those taking on their first Philanthropy-related presentations.
    • Act as liaison for scientific speakers up to and including the day of event. This includes obtaining their slides, editing the slides as needed, and providing on-site support with slides and related logistics.
    • Provide feedback to speakers, as appropriate, after events.
  • Work in collaboration with Event Managers:
    • Pre-event: Draft scientific content for event collateral; align scientific content with Hutch messaging and the event flow; draft or edit scripts; coordinate outreach to key stakeholders; develop or refine slide presentations; and communicate speaker-related logistical needs
    • Day of event: As needed, assist with event set up; support speakers/researchers; oversee A/V details; help oversee programmatic flow; greet and steward scientists and guests; and assist Philanthropy staff and guests in need of attention.
    • Ensure Raiser’s Edge records are created and maintained for all speakers; manage documentation of all requests and event participation.
    • Ensure excellent customer service for internal and external stakeholders.
    • Perform additional tasks as requested.

Qualifications

Summary of Experience

  • Degree in science or related field preferred. Comparable work experience in a lab or similar context acceptable.
  • Demonstrated skills in communicating complex scientific information to donor or general audiences.
  • Strong writing skills, including a demonstrated grasp of marketing copy.
  • Experience with event production.
  • Advanced proficiency in Microsoft Office Suite required; strong PowerPoint and/or Keynote skills preferred.
  • Knowledge of InDesign and Adobe Creative Suite preferred.

Required Knowledge, Skills, and Abilities

  • Ease with complex scientific topics.
  • Ability to communicate clearly and concisely, both orally and in writing.
  • Highly developed organization and information management skills.
  • Strong presentation and education skills.
  • Strong attention to detail and quality of work.
  • Proficiency in AP style preferred.
  • Ability to build relationships, manage interpersonal complexities and work effectively in a team environment.
  • Ability to prioritize multiple projects and demands.
  • Ability to handle confidential and sensitive information.
  • Strong customer service orientation.