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Global Oncology Administrative Manager

Global Oncology Administrative Manager

Job ID 
10362
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Administrative Support

More information about this job

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS, and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

 

Global Oncology, a cross-divisional program overseen by the Vaccines and Infectious Diseases Division at Fred Hutchinson Cancer Research Center, has a mission to reduce the global burden of cancers, especially in low and middle-income countries, through the advancement of research and the development of new low-cost prevention and treatment strategies. A cornerstone of the program is a decade-long alliance with the Uganda Cancer Institute (UCI) that advances research, capacity building, and cancer care.

 

The Global Onocology Administrative Manager position will directly and exclusively support the Global Oncology Program Head. In addition to leading the Global Oncology Program, the Program Head runs a research laboratory in the Clinical Research Division of the FHCRC and maintains a part-time clinical oncology practice at the Seattle Cancer Care Alliance (SCCA). The Administrative Manager will provide additional administrative support, as needed, for the research and clinical responsibilities of the Program Head.  This position reports to the Program Head and will be a part of the Global Oncology program’s administration staff led by the Managing Director of Global Oncology. The position will also work collaboratively with the entire Global Oncology program, the FHCRC Clinical Research Division, and the SCCA to coordinate the varied responsibilities of the Program Head.

Responsibilities

Provide Administrative support to Global Oncology Program Head including, but not limited to:

  • Organizing, prioritizing and appropriately handling time-sensitive, confidential information
  • Track action items of Program Head and ensure action/attention required is addressed
  • Compose and edit correspondence, letters of reference and recommendation, and meeting agendas and notes, as requested
  • Contribute to presentations and talking points, as requested
  • Schedule and coordinate meetings, events, and appointments including addressing a high degree of complexity across multiple time zones. Arrange meeting rooms and perform setup duties related to AV and IT preparation. Document and distribute meeting notes and actions items as requested
  • Coordinate complex domestic and international schedules and travel arrangements
  • Work directly with Seattle Cancer Care Alliance and University of Washington Medical Center clinical schedulers to arrange meetings and appointments if and when necessary to support Program Head’s part-time clinical practice at the SCCA
  • Maintain and update Curriculum vitae, NIH Biosketch, and related documents of GO Program Head
  • Contribute to Global Oncology SharePoint site in support of GO Program Head, as relevant

 

Program Support of Global Oncology:

  • Assist with the preparation and publication of laboratory-related manuals. Coordinate updates of published manuals. Prepare and distribute minutes for meetings and conference calls.
  • Develop and maintain system for electronic storage and retrieval of documents for Program Head
  • Facilitate signatures on documents and letters as required
  • Track publications and update citations
  • Support the Global Oncology Head in engaging new GO program-related faculty recruitments
  • Assist with tasks for grant submissions, including tracking major deadlines, which include but are not limited to:  IRB submissions and renewals, grant progress reports, manuscript and abstract submission deadlines
  • Ensure that the Global Oncology Program Head completes time reporting and effort reporting for himself (as required) and his direct reports by or before the published deadlines
  • Support for Warren Laboratory in Clinical Research Division
  • Assist with tracking and meeting major deadlines, which include but are not limited to:  research funding/grant applications, IRB, IACUC, and IBC submissions and renewals, research grant progress reports, manuscript and abstract submission deadlines
  • Schedule and coordinate weekly Warren Laboratory meeting and visits to Warren Laboratory from outside investigators

 

Assist with special projects as requested by the Global Oncology Program Head

 

Other duties as assigned

Qualifications

Key Skills and Abilities:

  • Comfortable working in a fast-paced complex environment comprising a large number of simultaneous projects
  • Strong organizational skills
  • Strong computer and word processing skills and proficiency with a variety of software packages including Microsoft Outlook, Word, Excel, Power Point,

 

SharePoint, EPIC/ORCA, Skype and WebEx or another online meeting and document sharing tool

  • Flexibility and adaptability
  • Resourcefulness
  • Careful attention to detail
  • Ability to communicate and collaborate with international partners across multiple time zones with respect and diplomacy
  • Ability to thrive in a cross-cultural environment
  • Ability to work independently and in teams
  • Outstanding interpersonal skills
  • Strong communications skills
  • Solid integrity
  • Positive attitude and sense of humor

 

Required qualifications:

  • Bachelor’s degree in relevant discipline
  • 4-6 years relevant work experience
  • Excellent writing skills
  • Ability to plan and anticipate needs of Program Head
  • Significant meeting scheduling and coordination experience

 

Preferred qualifications:

  • Familiarity with supporting senior leadership and affiliations
  • Past medical and/or research professional/faculty experience
  • Experience working with international collaborators
  • Interest in Global Health and Global Oncology

 

We are a VEVRAA Federal Contractor.