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Research Administrator IV

Research Administrator IV

Job ID 
10272
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Administrative Support

More information about this job

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

 

The Research Administrator IV plans for and ensures compliant and effective funding, budget and regulatory administration and general administrative support for one or several Principal Investigators and their labs/departments in the Basic Sciences Division.

 

The Research Administrator IV collaborates with Principal Investigators and interfaces with other departments as needed on administrative and strategic planning and works autonomously to complete nonscientific grant content and tasks, advise the PIs on relevant matters and develop effective solutions to related issues.

Responsibilities

Budget/Fiscal Support

  • Participate in strategic planning activities such as setting goals and defining annual objectives
  • Develop, monitor, track and project the budgets for a complex portfolio of projects with multi-variable aspects (multi-site, sub awards etc.)
  • Develop, run and analyze reports to identify issues and develop recommendations
  • Develop customized report formats to share information with broad audiences across the organization
  • Independently determine proper placement for expenses and correct errors to ensure accuracy

Funding Source Administration

  • Lead and provide strategic guidance on grant submissions and post award activity by conducting tasks such as:
  • Working with faculty to develop strategies for responses/requests
  • Completion of all technical/non-scientific steps and assigned technical or scientific portions of submissions
  • Review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve the issues with appropriate stakeholders

 

Regulatory Support

  • Prepare/Consult/Advise PIs on non-scientific portions of regulatory applications/submissions
  • Identify missing regulatory components that are required and resolve issues to ensure successful submission or renewal
  • May advise or consult with Center leadership on changes to Center-wide policies/procedures and help create implementation plans in response to changing regulatory requirements (e.g. Uniform Guidance)
  • Serve as a central point of contact to answer questions and facilitate solutions

Administrative Support

  • Identify administrative needs for the department or PI(s); prioritize and ensure related tasks are completed.
  • Manage personnel administration for PI(s); facilitate staffing level and salary adjustments, on/off-board staff, coordinate annual reviews and merit process
  • Identify space and resource shortages and develop recommendations to resolve related issues
  • Coach and develop lower level staff
  • Oversees the management of projects including occasional event planning and management
  • Communicates with other departments/entities on Primary Investigator (PI)’s behalf.
  • Resolves discrepancies and issues with stakeholders on PI’s behalf\

Leadership

  • Act as a divisional resource and assist with training for lower level staff

Qualifications

Required

  • 3 years of relevant experience; 1 year as a research administrator
  • Experience creating and executing strategic plans
  • The ability to delegate tasks to appropriate resources
  • Multi-project grant experience with a wide variety of funding sources
  • The ability to analyze and interpret regulations, determine impact, and manage change
  • Coaching and training of others
  • Ability to give and receive feedback
  • Multitask without loss of efficiency or accuracy; ability to perform multiple duties received from multiple sources and/or situations requiring speed
  • Work and sustain attention with distractions and/or interruptions
  • Interact professionally with a variety of individuals, both internal and external, such as coworkers and teammates, customers, study participants and patients
  • Work effectively under stressful circumstances, such as tight deadlines
  • Complete assigned tasks with minimal or no supervision.
  • Exercise independent judgment and make appropriate decisions.
  • HS Diploma or equivalent

Preferred

  • Associates or Bachelor’s Degree
  • Certified Research Administrator
  • 3 years as a research administrator (preferably with principal investigators/academics)

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.