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Research Administrator II

Research Administrator II

Job ID 
10269
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Administrative Support

More information about this job

Overview

Cures Start Here. Fred Hutchinson Cancer Research Center (Fred Hutch), home of three Nobel laureates, is an independent, nonprofit research institution dedicated to the development and advancement of biomedical research to eliminate cancer and other potentially fatal diseases. Recognized internationally for its pioneering work in bone-marrow transplantation, Fred Hutch’s five scientific divisions collaborate to form a unique environment for conducting basic and applied science. The Fred Hutch, in collaboration with its clinical and research partners, the University of Washington and Seattle Children’s, is the only National Cancer Institute-designated comprehensive cancer center in the Pacific Northwest. Careers Start Here.

 

The Research Administrator II proactively provides general administrative support, compliant and effective funding, budget and regulatory administration for faculty and staff in the Cancer Prevention Program.

 

The Research Administrator II works under the direction of the Cancer Prevention Program Administrative Team, partnering with a diverse group of Principal Investigators and staff and interfacing with other departments as needed to provide research administration.  Works in an autonomous manner to complete non-scientific grant content and tasks.

Responsibilities

Budget/Fiscal Support

  • Develop, monitor, track and project complex multi variable budgets
  • Develop custom report formats to share information with the team/department
  • Run and analyze reports to identify issues
  • Approve budgets and expenses as required
  • Partner with finance to resolve identified budget and expense issues

Funding Source Administration

  • Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, completion of non-technical portions of submission, and oversight of institutional signoff
  • Perform key post award activities such as:  Interpreting the notice of award, flagging unique aspects or budget adjustments and monitoring and adjusting the teams’ commitments across the portfolio of projects based on awards
  • Interpret Notice of Award (NOA) with support of the Finance Team

Regulatory Support

  • Manage renewal timelines and ensure completion of regulatory documents in a timely manner
  • Identify necessary regulatory components of submissions, confirm that required items are in place and escalate issues as needed
  • Determine impact of and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
  • May serve as a central point of contact to answer questions, escalating issues as needed

Administrative Support

  • Complete or delegate key administrative tasks such as ProCard reconciliation, scheduling meetings, editing CVs and publications, purchasing and maintenance of supplies and equipment 
  • Prepare, process and monitor employee and non-employee staff assignments.  Work with students and UW departments to ensure information is accurate and all paperwork is complete.
  • Track and process subcontract and consultant invoice payments
  • Update and maintain program resource documents, training guides and employee tracking lists
  • Manage HR processes and procedures; on-boarding, off-boarding, monthly report and office assignments
  • Identify administrative issues for discussion with leadership
  • Manage projects including occasional event planning and travel coordination
  • Assist in the training and development of staff

Leadership

  • Act as a resource for faculty, staff, students and affiliates
  • Participate in program and division working groups and special projects
  • Maintain confidential data and address sensitive matters

 

Qualifications

Required

  • Advanced proficiency with Microsoft Office/Adobe
  • Working knowledge of Excel formulas and functions such as creating formulas
  • Ability to edit SharePoint sites or basic web pages
  • Knowledge/prior experience with Enterprise Software Systems
  • Ability to take initiative and work independently with limited guidance
  • Ability to source data from systems and generate customized reports
  • Efficiently planning, organizing, and prioritizing your work as well as that of others
  • Ability to tailor communications to specific audiences
  • Ability to navigate complex internal systems and departments
  • Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.)
  • Basic knowledge of accounting terminology
  • Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules

Preferred

  • International funding experience
  • Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
  • Knowledge of Fred Hutch funding rules and policies

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.