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Project Manager I, Biobehavioral Sciences Program

Project Manager I, Biobehavioral Sciences Program

Job ID 
10196
Type 
Regular Full-Time
Company 
Fred Hutchinson Cancer Research Center
Location 
US-WA-Seattle
Category 
Project Management

More information about this job

Overview

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first and largest cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.

 

The Biobehavioral Sciences program investigates mechanisms and methods for integrating behavioral and biological components of care for cancer survivors during and following active treatment. Research includes improving measures of symptoms and patient reported outcomes, defining longitudinal outcomes and risk factors for cancer treatment, discovering biologic and behavioral markers for musculoskeletal and other long term complications in cancer survivors, and testing behavioral interventions for improving treatment outcomes. Members of Biobehavioral Sciences also provide clinical services in the Psychiatry/Psychology Consultation Service at the SCCA. Through research and patient services, the department’s goal is to optimize the ability of patients to participate in their own care and to have high quality of life during and after cancer treatment. We value a team approach to our work, in which each member contributes and shares in the responsibility for our projects.

Responsibilities

Lead coordinator and manager for research and administrative activities in support of a national multi-center study using integrated technology for intervention, tracking and measurement. The manager will develop policies, procedures, research instruments and administrative materials, carrying-out complex research assignments and assisting in study implementation and preparation of reports.

 

In this position, the Project Manager is responsible for the day-to-day management of the multi-center INSPIRE project, an online study designed to enhance long term survivorship after hematologic malignancy treated with hematopoietic stem cell transplantation (also called blood and marrow transplantation). The study includes online surveys, integrated centralized data collection and study tracking, and an intervention website, mobile app and social media.

 

The Project Manager reports to the Project Director or Principal Investigator and works independently in performing daily responsibilities. The Project Manager works collaboratively with the project team, referring project/study issues on as necessary.

 

Perform Day-to-Day Management of this Multi-Center Project:

General Duties:

  1. Coordinate research and administrative activities, ensuring all projects are completed according to project/study timelines.
  2. Develop and administer policies and procedures according to protocol, IRB, grant/contract and Center specifications.
  3. Develop research materials which may include data collection instruments, secure web-based data transmission and educational materials. Develop, review, edit, and revise administrative materials.
  4. Carry-out complex research assignments in support of the study, requiring advanced relevant education and/or experience.
  5. Serve as study liaison, representing the study to other Center departments, other study sites, funding sources, affiliated individuals or institutions, and outside organizations.
  6. Attend weekly team meetings, committee meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities.
  7. Produce other special and recurring reports.
  8. Assist in the analysis of project/study data.
  9. Coordinate grant/sub-contract renewal process, writing portions of grant sections as required.
  10. Coordinate the submission of study results, articles, and manuscripts for publication, writing portions of articles/manuscripts as required.
  11. Perform other responsibilities as required.

 

Specific Tasks:

  1. Design and build online REDCap surveys for the study.
  2. Working with the the enrolling consortium sites, ensure proper set up and ongoing programming for tracking for all study progress and reporting of all approached participants.
  3. Design and implement system(s) for approaching eligible participants at each site, with emphasis on the recruitment of ethnic and racial minorities.
  4. Manage study online database(s) and work with programmers in developing and upgrading the database and intervention to ensure maximum effectiveness.
  5. Monitor study budget with Program Assistant, ensuring that all financial allocations and expenditures are in accordance with grant/contract guidelines and regulations.
  6. Monitor and maintain sites’ budgets, subaward processing, and maintenance of tracking and reports to comply with regulations.
  7. Responsible for preparing and processing IRB protocol approvals at Fred Hutch and helping the sites with their IRB approvals.
  8. Train sites in implementing their study responsibilities including tracking and completion of medical record data updating.
  9. Track, monitor and provide regular reports on all participant contacts and refusals for study participation including consent to the study and those deemed ineligible, record reasons participants refuse participation and reasons participants withdraw from the study.
  10. Provide first contact with study participants after they agree that their contact information can be given to the coordinating centers. Describe the study and arrange completion of consent process and patient-reported outcomes for participation in the study.
  11. Work closely with the other coordinating center to ensure completion of surveys and appropriate tracking of the study.
  12. Work with the Data Manager to maintain accurate data records of survivor contacts.
  13. Prepare materials and minutes for weekly team meeting, monthly cross-site coordinating meetings, and annual all-sites in-person team meeting. Review survivor timing and tracking, provide quality control for tracking and data receipt, and prepare weekly activity updates for the investigators.
  14. Keep/update study documentation current, organized, available to staff; including decision logs, coding documents, and programming history/instructions.
  15. Work with the Research Administrator to ensure proper payment to the sites.
  16. Prepare agendas and minutes and coordinate and lead site-wide monthly conference call meetings and multiple PI calls on progress with the study and problem-solve any issues.
  17. Coordinate yearly meeting at a conference for the study.
  18. Assist the PI in meeting the requirements of the Data Safety and Monitoring Board; complete adverse event forms and serious adverse events reports should they be needed.
  19. Respond to and assist in solving any technology issues by study staff, transplant centers or patients.
  20. Prepare and work with programmers on updates needed to online interventions, assessments, tracking and study administration programs.

Qualifications

  • BA/BS in public health, psychology, or a related field required. MS/MPH desired.
  • Four+ years of prior experience in a fast-paced academic/research environment preferred.
  • Familiarity with Fred Hutch administration and IRB policies and procedures preferred.
  • Minimum of three years post-master's or five years post-bachelor's project coordination experience in a research setting.
  • Excellent interpersonal, communication, and organizational skills essential.
  • Experience working with patients participating in research studies essential.
  • Able to perform work both independently and as part of a team is also essential.
  • Demonstrated ability to be flexible, handle multiple and shifting priorities, and a proactive approach in solving inefficiencies.
  • Advanced computer skills, including MS Office suite and database software (Excel, SPSS/SAS) and REDCap required.
  • Extensive knowledge of mobile applications and internet communication will be an important asset.